Senior Executive Assistant, Office of the CEO

Accountabilities

• • Proactively manage the CEO’s calendar, resolving conflicts, prioritizing commitments, and ensuring schedules reflect organizational priorities.

  • Prepare and distribute meeting materials, take accurate minutes, track action items, and follow through to ensure commitments are completed.

  • Coordinate weekly and monthly leadership meetings, offsites, retreats, and other executive team activities.

  • Act as a primary liaison for the CEO’s office, facilitating communication between the CEO, executive leaders, employees, clients, partners, and other stakeholders.

  • Partner with the Office of the CEO to keep leadership aligned with organization-wide initiatives, operating cadences, and strategic priorities.

  • Maintain strong communication with executive assistants supporting other senior leaders and help ensure effective coordination across the leadership team.

  • Keep the CEO informed of upcoming commitments, responsibilities, meetings, and relevant follow-ups.

  • Manage domestic and international travel arrangements, detailed itineraries, and reimbursable expenses while ensuring compliance with travel policies.

  • Respond proactively to travel changes and other time-sensitive logistical issues.

  • Support executive-level projects through planning, presentation preparation, initiative tracking, and administrative coordination.

  • Provide event management and hospitality support for conferences, leadership events, company activities, and executive engagements.

  • Build trusted, long-term relationships with internal and external stakeholders while representing the CEO’s office with professionalism.

  • Identify opportunities to improve processes, reduce friction, and use emerging technologies, including AI, to increase operational effectiveness.

  • Take on additional projects and responsibilities that support the effectiveness of the CEO and broader organization.

  Requirements

  • 5–7 years of experience providing executive-level support to C-suite leaders.

  • Bachelor’s degree or equivalent professional experience.

  • Exceptional organizational skills, attention to detail, prioritization, and time-management capabilities.

  • Demonstrated ability to manage a high volume of responsibilities independently with limited supervision.

  • Strong judgment and problem-solving skills, particularly when handling competing priorities or time-sensitive situations.

  • Excellent written and verbal communication skills with the professionalism required to interact with senior executives, clients, investors, community leaders, and other stakeholders.

  • Proven ability to maintain strict confidentiality, discretion, and integrity when handling sensitive information.

  • Expert proficiency with Microsoft Office and strong overall comfort with workplace technology and end-user solutions.

  • Ability to quickly adapt priorities, switch between tasks, and respond appropriately to urgent requests.

  • Experience working effectively within cross-functional teams and closely with an executive office.

  • Ability to work in a fast-paced, entrepreneurial, and highly self-directed environment.

  • Demonstrated openness to innovation and curiosity about emerging technologies, including AI, as tools for improving processes and experiences.

  • Ability and willingness to travel and work onsite at client, temporary, or corporate locations when business needs require.

  • 1–2 years of healthcare experience is preferred.

  • Ability to complete the required HFMA Certified Revenue Cycle Representative (CRCR) certification within 9 months of hire.

  • A demonstrated commitment to diversity, equity, and inclusion in professional interactions and decision-making.

  Benefits

  • Annual salary range of $92,400–$138,600, with compensation determined by factors including experience, skills, education, certifications, and geographic location.

  • Bonus and incentive opportunities.

  • Comprehensive healthcare and benefits coverage supporting physical, emotional, and financial well-being.

  • Paid time off and work-life flexibility.

  • Retirement benefits.

  • Paid professional certifications and opportunities for career advancement.

  • Tuition reimbursement and professional development support.

  • Remote work environment with flexibility to support business needs.

  • Quarterly and annual recognition and incentive programs.

  • Opportunities to work in a collaborative, innovation-focused healthcare technology environment.

  • Position is limited to individuals residing and authorized to work within the United States.