Coordinator I

ABOUT THE ROLE

The Project Coordinator works closely with the Project Manager to implement Yellow Brick’s design, transition and activation planning process, and tools to successfully complete project deliverables within the allocated project budget. Scheduling and preparing for meetings and project activities are key job responsibilities. The Project Coordinator I is skilled at time management, meeting notes, and prioritization and management of multiple assignments.

HERE'S WHAT YOU'LL DO

• Coordinate standard projects and manage assignments effectively.
• Complete assigned work within the allocated project hours.
• Updates project timelines and dashboards.
• Prepare meeting materials and distribute them as appropriate.
• Support the development of floorplan reports.
• Provide logistics support for the project, including meeting scheduling, documentation of meeting minutes, and communication with the team and client.
• Understand and implement closed-loop communication to foster effective and efficient communication for each project.
• Document notes, action items, and decisions from meetings.
• Complete project deliverables, ensuring that deliverables adhere to quality standards and are within contract scope.
• Coordinate meetings with the Yellow Brick project team and maintain the Project Management Checklist.
• Draft communication to clients, including post-meeting notes and deliverables.
• Identify and escalate project risks/concerns to Project Manager.
• Track project work and prepare monthly summary.
• Work closely with clients and maintain positive relationships.
• Continuously seeks opportunities to increase customer satisfaction and client relationships.
• Adhere to Yellow Brick’s standard process and that appropriate tools and templates are utilized.
• Develop tools as assigned for use with Yellow Brick projects.
• Other duties as assigned.

HERE'S WHAT YOU'LL NEED

• Associate degree or equivalent expertise and experience in the industry preferred.
• Two or more years of relevant work experience preferred.
• Competent in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Skilled at summarizing conversations and identifying key follow-ups.
• Critical thinking and problem-solving skills.
• Skilled in working effectively in teams with various disciplines and backgrounds.
• Instills trust and respect from the team and clients.
• Works effectively as a team player.
• Develops and maintains effective relationships with clients and team members.
• Communicates effectively and professionally, both in oral and written communications.
• Manages uncomfortable situations with sensitivity and professionalism.
• Comfortable sharing difficult messages, initiating conversations, and receptive to feedback.
• Prioritizes job duties, assignments, and deliverables in a fast-paced work environment.
• Plans, organizes, prioritizes, and works independently to meet deadlines.

OTHER REQUIREMENTS

• Must be able to remain in a stationary position for up to 90% of the workday.
• Must be able to move around an office or job site.
• Must be able to lift up to 20 pounds.
• Must be able to travel up to 75% of the time.
• Must be willing to work irregular hours on occasion per the requirements of the assigned projects.