Webinar & Conference Producer

Accountabilities

• • Serve as the primary point of contact for assigned webinars, editorial-led sessions, and online events, managing projects from planning through completion.
  • Identify and engage high-quality speakers, scientists, and industry experts while developing compelling and relevant scientific event agendas.
  • Research scientific literature and emerging developments to ensure event topics reflect current advances across life sciences, drug discovery, analytical chemistry, and related fields.
  • Coordinate all stages of event production, including client communication, speaker coordination, pre-recording, video editing, technical preparation, and live event administration.
  • Operate webinar and event-production platforms such as BigMarker and other relevant software, ensuring smooth technical execution.
  • Create promotional and event-related copy to support marketing campaigns and drive audience engagement.
  • Maintain clear and timely communication between clients, speakers, internal stakeholders, and production teams throughout each project.
  • Ensure webinars and online events meet professional quality standards and deliver a seamless experience for audiences and clients.
  • Support the administration and production of live online events, including occasional work outside standard business hours to accommodate international audiences.
  • Keep project management systems, data trackers, and event records accurate and up to date, including tools such as Trello.
  • Participate in weekly team meetings, providing clear updates on project status, upcoming milestones, risks, and required actions.
  • Manage multiple projects, priorities, and deadlines simultaneously while maintaining accuracy and attention to detail.

  Requirements

  • Previous professional experience in event production, webinar production, project coordination, or a related field; alternatively, a bachelor’s degree in a scientific discipline such as Biology, Biochemistry, Chemistry, or a related field.
  • Experience working in client-facing environments with responsibility for project coordination, stakeholder communication, or event delivery.
  • Strong interest in science and science communication, with an ability to understand and communicate scientific topics effectively.
  • Familiarity with the science, life sciences, pharmaceutical, analytical chemistry, or related industries is an advantage.
  • Marketing or promotional experience is desirable, particularly experience creating content to support events or audience engagement.
  • Strong written, verbal, and presentation skills, with the confidence to communicate professionally with clients, scientists, speakers, and industry experts.
  • Excellent organizational and time-management skills, with the ability to manage multiple projects and deadlines in a fast-paced environment.
  • Strong attention to detail and accuracy, particularly when managing event logistics, data, schedules, and technical requirements.
  • Technically comfortable and able to learn new event-production, webinar, project-management, and collaboration software quickly.
  • Outgoing, personable, and confident when engaging with clients, scientists, key opinion leaders, and other stakeholders.
  • Self-motivated and capable of working independently while contributing effectively within a collaborative team.
  • Flexible and willing to occasionally work outside standard office hours to support events serving global audiences.
  • Eligible to work remotely in Canada, with preference potentially given to candidates located in Eastern or Central time zones.

  Benefits

  • Competitive annual salary of $45,000–$55,000 CAD.
  • Fully remote position open to eligible candidates across Canada.
  • Opportunity to work at the intersection of science, digital media, webinar production, and event management.
  • Hands-on responsibility across the complete lifecycle of scientific webinars and online events.
  • Exposure to scientists, industry experts, clients, and key opinion leaders across the scientific community.
  • Opportunity to develop expertise in webinar platforms, event technology, digital production, and science communication.
  • Collaborative and inclusive working environment that values diversity, equity, and inclusion.
  • Reasonable accommodation available for qualified individuals with disabilities throughout the hiring process.