Technology Department Administrator

Key Responsibilities

• Manage daily administrative operations for the IT department in a remote environment, including scheduling meetings, maintaining calendars, preparing agendas, and documenting meeting minutes
• Serve as the primary liaison with technology vendors, handling relationships, contract management, renewals, and purchasing activities
• Maintain and track all technology contracts, licenses, and subscriptions to ensure timely renewals and accurate documentation
• Partner with the CIO to develop and manage the annual technology budget, including tracking expenses, processing invoices, and reconciling monthly financials
• Prepare budget variance analyses, forecasting reports, and identify opportunities for cost savings and optimization
• Support capital planning efforts by compiling cost estimates and assisting in the preparation of business cases for technology investments
• Coordinate IT projects by monitoring progress, tracking milestones, and escalating risks or concerns as needed
• Develop project status reports and dashboards to provide visibility to leadership
• Create and maintain departmental documentation such as standard operating procedures, workflows, and onboarding materials