Site Project Specialist

Accountabilities:

• • Lead material-handling activities and procedures for assigned site projects, ensuring equipment and materials are properly received, inspected, controlled, stored, preserved, and transferred to construction teams or subcontractors.
  • Verify shipments against master shipping lists and individual packing lists, identifying missing, damaged, or incorrect items and documenting findings with photographs, drawings, and detailed inspection records.
  • Establish and maintain systems for material receipt, inventory, storage, release, stock control, and accessibility in coordination with project teams and erection subcontractors.
  • Ensure materials are stored and preserved according to packing-list requirements, manufacturer recommendations, company specifications, and applicable industry standards.
  • Monitor logistics from ports, airports, warehouses, and other locations to project sites, including temporary import and export requirements where applicable.
  • Procure local supplies and consumables as directed by project management and in accordance with established procedures.
  • Maintain inventory visibility and ensure logistics boxes and equipment remain aligned with installation schedules and project requirements.
  • Maintain complete documentation for deliveries, inspections, preservation activities, damages, missing components, daily events, and material-related claims or disputes.
  • Provide regular updates to site leadership regarding missing or damaged materials and coordinate follow-up actions to support timely replacement or resolution.
  • Participate in inspections, site meetings, and project coordination activities while maintaining compliance with environmental, health, and safety requirements.
  • Manage required site documentation, containment records, reports, correspondence, and administrative files.
  • Support project managers and site managers with workforce administration, including time-sheet collection, work-hour tracking, personnel documentation, and scheduled or ad hoc operational reporting.
  • Support site procurement, purchasing, invoice tracking, petty cash administration, monthly billing summaries, and maintenance of financial and purchasing records.
  • Coordinate accommodation and travel arrangements for new expatriate staff and site management personnel and assist with visa-related processes when required.
  • Coordinate equipment and material transportation from warehouses and maintain associated shipping documentation.
  • Maintain administrative supplies, purchase orders, calendars, correspondence, and filing systems while supporting day-to-day site office operations.
  • Ensure local authority requirements and applicable site procedures are understood and followed in coordination with site leadership.
  • Perform additional duties as required to support project execution, operational efficiency, and field service objectives.

  Requirements:

  • Higher Diploma or bachelor’s degree, preferably in Engineering, Construction, Project Management, or a related discipline; significant relevant project management, engineering, or construction experience may also be considered.
  • 5+ years of professional experience in project management, project coordination, engineering, construction, or a related field.
  • Strong practical understanding of field-service processes, project coordination, material management, and site operations.
  • Experience coordinating materials, equipment, contractors, suppliers, logistics, or construction activities in complex project environments.
  • Strong organizational and administrative skills, with the ability to maintain accurate records, schedules, inventories, reports, and documentation.
  • Excellent English proficiency with strong written and verbal communication skills.
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Access.
  • Strong problem-solving skills and the ability to identify issues, investigate discrepancies, and drive them toward resolution.
  • Ability to work independently, prioritize competing demands, and maintain attention to detail in a fast-paced field environment.
  • Strong interpersonal and customer-service skills, with the ability to collaborate effectively with project teams, contractors, subcontractors, suppliers, and site leadership.
  • Self-motivated, dependable, adaptable, and comfortable taking ownership of assigned responsibilities.
  • Willingness and ability to travel for long-term project assignments.
  • Flexibility to work weekends, holidays, overtime, and other non-standard hours when required by field operations.

  Benefits:

  • Opportunities to work on large-scale energy and power-generation infrastructure projects.
  • Field-based and project-driven work with exposure to complex technical and construction environments.
  • Opportunities for professional development in project management, engineering, logistics, and field operations.
  • Collaboration with multidisciplinary project, engineering, construction, and site teams.
  • Travel opportunities associated with long-term project assignments.
  • Supportive environment focused on safety, integrity, quality, inclusion, and strong project execution.
  • Equal employment opportunities and reasonable accommodations for qualified individuals with disabilities.