Senior Marketing Coordinator

Accountabilities

• • Support proposal teams consisting of marketing professionals, pursuit and proposal managers, client managers, project managers, and subject matter experts in developing proposals, shortlist interviews, and professional presentations.
  • Manage major components of multiple proposal efforts simultaneously across target markets, service offerings, and client pursuits.
  • Develop a strong understanding of individual pursuits, client requirements, and competitive considerations to proactively recommend improvements to content, strategy, and processes.
  • Coordinate proposal efforts across multiple offices and service lines, including integrated Civil, Structural, Architecture, MEP, Technology, and other multidisciplinary teams.
  • Develop and coordinate a wide range of proposal formats, including SF330s, design-build submissions, technical narratives, pricing and business proposals, RFQs, RFIs, Sources Sought responses, and oral presentations.
  • Support capture planning through proposal drafting, content development, data management, documentation, editing, deadline tracking, and coordination with subject matter experts, project managers, and external partners.
  • Lead major proposal sections or volumes, including subconsultant proposal packages, ensuring content is complete, accurate, persuasive, and compliant.
  • Lead proposal kickoff meetings, review sessions, and relevant client management or business development meetings as needed.
  • Write and edit proposal and sales materials, including project descriptions, resumes, market segment overviews, cover letters, executive summaries, and related collateral.
  • Coordinate subconsultant data calls and ensure required information is collected, reviewed, and incorporated on schedule.
  • Maintain consistent corporate standards across proposals, resumes, presentation graphics, and marketing collateral.
  • Perform thorough QA/QC reviews of proposals and marketing materials to ensure accuracy, consistency, compliance, and professional presentation.
  • Support internal and external marketing communications, including conference preparation, blog and article development, and client presentations.
  • Build familiarity with organizational project experience and identify relevant capabilities and past performance for current pursuits.
  • Support client management and business development teams through market research, competitor analysis, client intelligence, and conference preparation.
  • Maintain accurate marketing information, CRM records, shared files, and proposal resources to ensure materials are organized and readily accessible.

  Requirements

  • Bachelor’s degree in Marketing, Communications, Design, or a related field, or equivalent professional experience in AEC marketing.
  • 6+ years of AEC industry experience, including direct responsibility for producing proposals and managing proposal efforts.
  • Federal proposal experience is strongly preferred, particularly experience with SF330s, design-build, technical narratives, RFQs/RFIs, Sources Sought responses, and oral presentations.
  • Exceptional written and verbal communication skills, with the ability to transform complex technical information into clear and persuasive content.
  • Strong project management, organizational, planning, and resource coordination skills, with the ability to manage multiple concurrent assignments and overlapping deadlines.
  • Highly self-motivated and capable of working independently while collaborating effectively with multidisciplinary and geographically distributed teams.
  • Advanced proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
  • Strong experience with Adobe InDesign and Acrobat; familiarity with Photoshop, Illustrator, and other Adobe Creative Cloud applications is a plus.
  • Knowledge of database and CRM platforms, particularly Deltek Vision and/or Vantagepoint, is desirable.
  • Strong proposal coordination capabilities, including attention to detail, problem identification and resolution, deadline management, and quality control.
  • Excellent interpersonal skills and a demonstrated ability to build productive relationships with marketing, technical, project management, and business development professionals.
  • Strong understanding of proposal processes, content development, client requirements, and professional services marketing.
  • Willingness to work overtime when necessary to meet business and proposal deadlines.
  • Ability to travel occasionally to offices, meetings, and other business activities as required.
  • Valid driver’s license, good driving record, and ability to successfully complete a driving record background check.
  • Must be authorized to work in the United States without new employer sponsorship.

  Benefits

  • Salary: Projected annual range of $74,000–$96,000, with actual compensation varying based on skills, experience, location, market conditions, and other relevant factors.
  • Fully remote work opportunity within the United States.
  • Collaborative environment with marketing, communications, design, business development, technical, and project management professionals.
  • Opportunity to contribute to complex federal and multidisciplinary AEC pursuits.
  • Professional growth opportunities through exposure to proposal strategy, capture planning, client intelligence, and business development.
  • Occasional travel opportunities to offices, client-related activities, and team meetings.
  • Supportive environment focused on collaboration, professional development, and high-quality client service.
  • Equal employment opportunities and consideration based on qualifications and experience.