Senior Manager, Clinical Site Payments, Portfolio Management

Accountabilities:

• • Portfolio financial oversight: Lead monthly reconciliation of global investigator grant expenses, aligning site payments, vendor disbursements, financial ledgers, accruals, commitments, and outstanding liabilities.
  • Payment and PO management: Oversee Purchase Requisitions and Purchase Orders for clinical site payments and vendors, ensuring they accurately reflect study budgets, amendments, forecasted spend, utilization, and closeout requirements.
  • Vendor invoice management: Review and validate vendor invoices and drawdowns in collaboration with Sourcing and Finance teams, ensuring appropriate funding levels and supporting documentation.
  • Accruals and financial close: Own monthly PO accrual analysis and reporting, ensuring accurate investigator grant accruals, compliance with financial close timelines, and alignment with SOX requirements.
  • Budget vs. Actuals analysis: Perform study- and portfolio-level BvA analysis to identify variances, trends, financial risks, and opportunities, partnering with Finance and Treasury to support accurate financial close.
  • Closeout and liability forecasting: Develop a strong understanding of site-level financial closeout processes and forecast outstanding expenses incurred but not yet invoiced, ensuring adequate accrual coverage and accurate liability reporting.
  • Financial modeling and forecasting: Build and maintain models for accrual forecasting, cash-flow projections, scenario analysis, internalization strategies, enrollment changes, study delays, vendor mix, and foreign-exchange impacts.
  • Portfolio analytics: Own the Clinical Site Payments KPI framework, reporting cadence, and analytics dashboards, including metrics covering payment cycle times, accrual accuracy, forecast deviations, vendor performance, and financial trends.
  • Data governance: Partner with Budget Planning & Strategy, Clinical Site Contracts, and Clinical Site Data teams to align payment data with approved budgets, negotiated contracts, CPT codes, categories, subcategories, and established data structures.
  • Cross-functional partnership: Serve as a key liaison between Clinical Site Payments, Finance, Treasury, Clinical Operations, and other stakeholders, supporting strategic initiatives such as payment internalization and process optimization.
  • Governance and controls: Ensure adherence to SOX and internal financial control frameworks, maintain audit-ready documentation, identify control gaps, and drive improvements in financial governance.
  • Audit support: Lead preparation for quarterly external audits by coordinating documentation and validating audit samples with regional payment teams, Finance, and Controller stakeholders.

  Requirements:

  • Education and experience: Bachelor’s degree from an accredited institution with at least 7+ years of experience in finance, biotechnology, pharmaceuticals, or a related field within the biotech/pharmaceutical industry.
  • Clinical finance expertise: Previous experience in clinical trial finance, clinical site budgeting, clinical payments, vendor sourcing, clinical operations, finance, and/or accounting.
  • Industry background: Strong understanding of clinical development and drug development environments within the pharmaceutical or biotechnology sector.
  • Financial modeling: Proven ability to build and maintain financial models, including cash-flow forecasts, accrual projections, scenario analysis, and portfolio-level financial forecasts.
  • Financial controls: Strong knowledge of SOX compliance, internal financial controls, financial close processes, audit readiness, reconciliations, and documentation standards.
  • Systems expertise: Advanced proficiency with Microsoft Office, particularly Excel, as well as experience with financial systems such as SAP, Oracle, Ariba, and Agiloft and clinical payment vendor platforms.
  • Data and analytics: Ability to manipulate, analyze, interpret, and communicate complex financial and operational data and develop meaningful reporting and dashboards.
  • Project and process management: Experience in clinical business operations, business process management, and/or project management, with the ability to manage multiple priorities and compressed timelines.
  • Analytical mindset: Exceptional attention to detail, accuracy, critical thinking, problem-solving ability, and a proactive approach to identifying and resolving financial issues.
  • Communication and collaboration: Strong interpersonal, leadership, negotiation, and communication skills, with the ability to work effectively across global, cross-functional teams.
  • Work style: Self-directed and adaptable, with the ability to prioritize competing demands, work independently, exercise sound judgment, and deliver consistently in a fast-paced environment.
  • Language: Fluency in written and verbal English.
  • Travel: Willingness to travel as needed.

  Benefits:

  • Annual base salary: $136,400–$181,400, with actual compensation determined by experience, qualifications, education, certifications, and location.
  • Eligibility for an annual bonus plan for non-commercial roles.
  • Opportunity for equity awards and participation in an Employee Stock Purchase Plan.
  • Comprehensive medical, dental, and vision coverage.
  • 401(k) retirement benefits.
  • FSA/HSA options.
  • Life insurance coverage.
  • Paid time off.
  • Wellness benefits.
  • Remote work environment in the United States.
  • Opportunity to work on global clinical payment operations and high-impact financial initiatives within a growing pharmaceutical organization.