Senior Executive Assistant

Essential Responsibilities

• Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.
• Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.
• Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time
• Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.
• Attend meetings as needed, with a focus on driving organizational efficiency
• Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc.
• Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May
• Supporting multiple Senior Executive staff
• Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc.
• Provide support for across teams such as marketing, sales, people, operations for special projects
• Plan company events including social, professional development, and business development
• Manage, process, and review expenses for the executives, and their team’s direct reports as needed
• Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org
• Schedule internal and external meetings with a variety of cross-functional partners
• Coordinate meetings across time zones
• Respond and take action on a high volume of slacks and emails with urgency and professionalism