Senior Equity Operations Specialist

Accountabilities:

• • Manage the complete lifecycle of RSUs, stock options, and other equity awards, including grants, vesting, exercises or releases, settlements, transfers, forfeitures, cancellations, and terminations.
  • Coordinate new-hire, promotion, retention, and annual equity refresh events in accordance with plan rules, approvals, controls, and required timelines.
  • Maintain accurate equity data across equity administration platforms, HRIS, payroll, brokerage, and finance systems through regular reconciliations, validation, and data-quality checks.
  • Partner cross-functionally with Payroll, Tax, Legal, Finance, HR Operations, and Mobility on withholding, settlements, international moves, leaves, terminations, and other complex equity matters.
  • Prepare recurring and ad hoc reports supporting equity expense, forecasting, reconciliations, audits, internal controls, board materials, regulatory filings, and other corporate requirements.
  • Apply relevant securities, insider-trading, fair-market-value, recordkeeping, and operational control requirements, while supporting trading windows and escalating potential risks or gaps.
  • Manage the equity operations mailbox and provide timely, high-quality support to employees and managers on awards, vesting, transactions, taxation, and program changes.
  • Maintain clear employee resources, FAQs, and educational materials to improve understanding of equity programs.
  • Track operational metrics including processing accuracy, reporting timeliness, data integrity, and inquiry resolution, while partnering with vendors on automation, system testing, corporate actions, and new-country launches.
  • Contribute to continuous improvement of equity processes and controls as the organization expands its global operations.

  Requirements:

  • Hands-on experience in stock plan administration or equity operations, ideally within a publicly traded multinational organization; CEP or a comparable professional qualification is a plus.
  • Strong knowledge of RSUs, stock options, performance-based and other equity awards, including vesting, exercises, settlements, payroll and tax interfaces, global mobility, and plan controls.
  • Experience supporting public-company reporting, share-based compensation, audits, internal controls, and trading-window processes; familiarity with SEC, Nasdaq, or foreign private issuer requirements is advantageous.
  • Strong understanding of equity administration processes and the ability to work confidently across equity platforms, HRIS, payroll interfaces, and related systems.
  • Advanced spreadsheet and data-analysis skills, with experience working with reconciliations, operational reporting, large datasets, and data validation.
  • Excellent attention to detail and a high degree of accuracy when handling sensitive financial, employee, and equity information.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills, including the ability to explain complex equity concepts clearly to employees, managers, and cross-functional stakeholders.
  • Sound judgment, initiative, and problem-solving skills, with the ability to identify operational risks and develop practical solutions.
  • Ability to work independently as a senior individual contributor while building trusted relationships across global teams.
  • Must be authorized to work in the United States; employer sponsorship is not indicated for this position.
  • Location requirement: Candidates must be able to work within the East Coast timezone.

  Benefits:

  • Base salary: $115,000–$146,000 USD annually, with actual compensation determined by experience, skills, qualifications, level, and location.
  • Competitive overall compensation package.
  • Career growth and ongoing learning opportunities.
  • Flexible working environment with meaningful ownership and autonomy.
  • Collaborative, innovative, and international workplace.
  • Opportunity to contribute to impactful projects within the rapidly evolving AI and technology sector.
  • Comprehensive benefits and perks consistent with the overall employment package.
  • Inclusive workplace committed to equal employment opportunities.