Records Manager

Accountabilities

• • Receive, preserve, organize, and track the custody of authorized records and source files throughout the review and archival process.
  • Review incoming information for sensitivity, ownership, completeness, and eligibility for admission into the governed knowledge environment.
  • Use approved AI tools to accelerate information inventory, classification, and review while personally validating all material decisions before they are finalized.
  • Identify and immediately escalate missing, corrupted, incomplete, sensitive, or otherwise high-risk records.
  • Maintain accurate tracking of records, review decisions, outstanding items, and relevant risks.
  • Apply sound professional judgment when determining whether information is suitable for preservation or further review.
  • Provide a concise weekly report covering completed work, remaining backlog, key decisions, and identified risks.
  • Help establish reliable processes and controls for a new or evolving records and knowledge-governance function.
  • Escalate uncertainty or ambiguity rather than making unsupported assumptions, ensuring information is handled consistently and responsibly.

  Requirements

  • Professional experience in records management, information governance, compliance, audit, legal operations, or a closely related field.
  • Exceptional discretion and demonstrated ability to handle highly confidential or sensitive information responsibly.
  • Strong attention to detail and a high standard for accuracy, documentation, and records integrity.
  • Comfortable working with AI-assisted tools and capable of identifying errors, limitations, or inappropriate recommendations produced by AI.
  • Strong written communication skills, with the ability to document decisions, summarize findings, and communicate risks clearly.
  • Sound judgment and a disciplined approach to escalating uncertainty, inconsistencies, and potential compliance concerns.
  • Ability to work independently and manage responsibilities effectively within a limited-hours engagement.
  • Experience establishing an archive, records-management process, or governance function from the ground up is a plus.
  • Familiarity with legal holds, privacy requirements, cybersecurity practices, or related information governance controls is advantageous.
  • Experience designing human-review controls or quality-assurance processes for AI-assisted workflows is a bonus.
  • A mindset focused on accountability, precision, and preventing unverified information from becoming part of an official knowledge environment.

  Benefits

  • Fractional contract engagement of up to 8 hours per week.
  • 8-week pilot engagement.
  • Flexible work-from-anywhere arrangement.
  • HMO health insurance.
  • Paid time off.
  • Opportunities for promotion.
  • Potential for pay increases.
  • Opportunity to contribute to the development of a new records and knowledge-governance function.
  • Flexible structure suited to experienced professionals seeking meaningful work without a full-time commitment.