Proposal Manager (Pharma)

Who We Are

Impiricus is the first and only AI-powered HCP Engagement Engine. In 2025, Deloitte named Impiricus the #1 fastest growing company in North America for their prestigious Fast 500 list. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to transform how life sciences companies support physicians. We ethically connect HCPs to pharma resources, reduce go-to-market costs and accelerate patient access to the treatments they need.

With our unique access to the largest opted-in network of HCPs, their insights, and clinical expertise, we are the leading provider of AI technology and real-time channels that life science companies need to deliver clear, reliable, and evidence-based resources directly into the hands of HCPs. Guided by a council of 2000+ trusted HCP advisors, we ensure every interaction is clinically meaningful, ethically grounded and leads to better patient care.

Job Summary

We are looking for a high-output Proposal Manager to join our sales team to support 350+ RFP responses to media agencies whose clients are pharmaceutical brand teams. The majority of these RFPs are managed during our busy season, which falls between July and December.

This is a production-forward role built for someone who thrives on managing a high-volume workload, takes pride in polished deliverables, and can move fast without sacrificing quality. You will own the end-to-end execution of proposal responses, customizing slide decks, populating Excel documents, managing content and slide libraries, and keeping our template assets sharp and current.

Responsibilities

Proposal Execution

• Respond to RFPs from media agencies who manage marketing budgets for pharmaceutical brand teams, producing customized PowerPoint decks and Excel pricing responses
• Adapt templated slide decks to reflect each brand’s targeted therapeutic area and campaign objectives, while working with Impiricus’ sellers to position our products and deal strategy
• Populate and format pricing tables, product grids, and campaign summaries in Excel
• Manage an active queue of concurrent proposals under strict deadlines, particularly during the July–December peak season
• Coordinate with internal stakeholders (sales, strategy, customer success, data team, and marketing) to gather inputs needed to complete each response
• Use AI tools to accelerate first drafts, tailor boilerplate content to brand-specific objectives, and speed up research on therapeutic areas or competitive positioning, while applying judgment to ensure accuracy, tone, and compliance before submission

Content & Library Management

• Assist with maintaining and organizing the PowerPoint RFP slide library, ensuring content is current, on-brand, and easy to retrieve
• Review and update boilerplate slides on an established cadence (capabilities, case studies, data assets, team bios) as products and offerings evolve
• Flag outdated or inconsistent content and assist with periodic library audits

Quality & Process

• Proof all proposals before submission for accuracy, formatting consistency, and alignment with RFP requirements
• Monitor submission tracker in Asana and flag capacity or deadline conflicts proactively
• Contribute to process improvements that increase throughput and proposal quality over time

Education & Experience

Required

• Bachelor’s degree or equivalent experience
• 2–4 years of experience in a proposal role