Proposal Manager I

Accountabilities:

• • Own the end-to-end proposal process for assigned opportunities, including proposal text, quotations, budgets, RFIs, and RFP responses.
  • Manage opportunities of low to medium complexity, establishing timelines, coordinating deliverables, and ensuring client requirements are met.
  • Support integrated opportunities spanning multiple business units and functional service lines.
  • Review and analyze RFI and RFP documentation to identify requirements and ensure sufficient information is available for proposal and budget development.
  • Follow up with internal stakeholders and clients to clarify missing information and resolve requirements-related issues.
  • Coordinate and facilitate strategic and operational calls related to assigned opportunities.
  • Work across a matrix organization, coordinating teams across different functions, locations, and time zones.
  • Liaise with third-party vendors and vendor managers to obtain required quotations, information, and supporting materials.
  • Prepare accurate, high-quality proposal documents aligned with agreed strategies, client expectations, and business requirements.
  • Support internal and external negotiations involving pricing, processes, resources, timelines, and other opportunity-related matters.
  • Monitor deliverables and ensure proposals and responses are completed and submitted within agreed deadlines.
  • Identify and resolve challenges proactively, escalating complex issues to management when appropriate.
  • Maintain accurate and timely information in relevant departmental and corporate databases and systems.
  • Support client-facing and senior-management activities, including meeting preparation, participation, and presentations as required.
  • Maintain awareness of relevant technical and regulatory environments affecting proposals and assigned opportunities.
  • Identify opportunities to improve proposal processes, efficiency, quality, and consistency of deliverables.
  • Contribute to client relationship improvement initiatives and implementation activities.
  • Perform quality-control activities in accordance with established processes and requirements.
  • Support sales-focused inbound client visits and related activities.
  • Coordinate onboarding activities for new team members in collaboration with management.
  • Contribute new materials and updates to the proposal content library using established submission processes.
  • Perform other related duties and responsibilities as assigned according to business needs.

  Requirements:

  • Bachelor’s degree in a relevant field or equivalent professional experience.
  • Minimum of 4 years of experience in budget and/or proposal text development, or an equivalent combination of education and experience in CRO, pharmaceutical, biotechnology, life sciences, or related environments.
  • Experience with proposal development within the CRO, pharmaceutical, biotechnology, or life sciences sectors is highly desirable.
  • Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
  • Familiarity with proposal management platforms such as Salesforce, Qvidian, or proposal automation tools is preferred.
  • Strong writing, editing, and document-development skills.
  • Excellent customer-service mindset, attention to detail, persistence, and tact.
  • Strong planning, multitasking, prioritization, and organizational skills.
  • Excellent written and verbal communication skills, with the ability to interact effectively with internal stakeholders, clients, and senior leaders.
  • Ability to work independently while collaborating effectively within a matrixed, cross-functional environment.
  • Strong analytical and problem-solving capabilities.
  • Ability to manage competing priorities and consistently meet demanding deadlines.
  • Positive attitude, sense of urgency, adaptability, and willingness to work across multiple business units.
  • Ability to work across international time zones, including irregular or extended hours when required to meet client deadlines.
  • Willingness and flexibility to participate in meetings outside standard working hours.
  • Availability to travel when required.

  Benefits:

  • Global, collaborative work environment.
  • Opportunity to work across multiple business units and international teams.
  • Exposure to strategic proposals and client-facing activities within the life sciences ecosystem.
  • Opportunities to contribute to process improvement and business growth initiatives.
  • Professional development through cross-functional collaboration and exposure to diverse projects.
  • Remote/global working flexibility, subject to business and team requirements.
  • Opportunity to work with stakeholders across multiple time zones.
  • Travel opportunities may be required depending on business needs