Proposal Coordinator

About Ardent

We hire people who want more than a job — they want to serve a mission that matters. Our teams support the federal government’s most critical national security and defense priorities, helping protect the nation, strengthen resilience, and advance the technologies and capabilities that keep America secure. For veterans, cleared professionals, and purpose-driven innovators, Ardent is a place to continue serving alongside a team that understands the importance of the mission and the people behind it. We also know top talent has choices, which is why we back our mission with benefits and flexibility that stand out: competitive pay, comprehensive health coverage, flexible PTO, federal holidays off, tuition reimbursement, professional development support, wellness stipends, and a culture that values and rewards hard work, dedication, and adaptability.

About the Role

Ardent is hiring a Proposal Coordinator. In this role you will support the full proposal process from planning through submission, helping ensure our responses are timely, compliant, and built to win. You will work closely with the Director of Proposals and the broader growth team to coordinate logistics, manage proposal materials, and keep each effort moving on schedule. In this role, you will work across teams to support proposal planning, execution, and document control. You will help ensure every proposal meets the requirements in Federal Government RFPs and reflects the quality, discipline, and mission focus expected of a national security firm. This is a remote work opportunity.

Responsibilities and Duties

• Support day-to-day proposal operations to help plan, build, and deliver high-quality, compliant responses to RFPs.
• Work with proposal managers, subject matter experts, editors, capture managers, contracts staff, and subcontractors to keep proposal development efficient and organized.
• Review solicitation requirements to ensure compliance with instructions, deliverables, evaluation criteria, and submission deadlines.
• Help develop and maintain proposal schedules, outlines, assignments, and meeting plans.
• Identify and help improve proposal processes and workflows when needed.
• Track action items, responsibilities, deadlines, and materials for the proposal team and subcontractors.
• Schedule and coordinate meetings, conference calls, data calls, and team updates.
• Organize and maintain proposal files in SharePoint, ensuring materials are easy to find and properly managed.
• Build and maintain a proposal content library and repository of reusable artifacts.
• Use approved content to help draft executive summaries and management approaches.
• Maintain configuration control of proposal documents.
• Format and edit proposal documents as needed.

Requirements

• 1 to 2 years of proposal coordination experience with a federal contractor, preferably at a mid-tier firm.
• Advanced proficiency in Microsoft Office (Teams, Outlook, Word, PowerPoint, and Excel, SharePoint).
• Working knowledge of documentation and proposal development processes.
• Strong organization, teamwork, flexibility, and critical thinking skills.
• Ability to work independently, stay detail-oriented, and meet strict deadlines.
• Strong verbal and written communication skills.
• Refined interpersonal skills and the ability to work with people at all levels.
• Ability to assess situations, make sound recommendations.