Projects Coordinator

Accountabilities:

• • Oversee and track active engineering projects from initial kickoff through successful completion, maintaining visibility across the overall project portfolio.
  • Coordinate the transition of projects from Business Development into execution, ensuring scope, requirements, responsibilities, and deliverables are clearly communicated.
  • Monitor project schedules, milestones, budgets, deliverables, and dependencies, identifying potential delays or risks and driving timely resolution.
  • Coordinate communication between clients, Business Development, Engineering, and Accounting to ensure projects remain aligned with expectations and commitments.
  • Lead project status meetings, communicate progress and upcoming deliverables, and maintain clear follow-up on action items.
  • Monitor project budgets and profitability, ensuring financial information remains accurate and current.
  • Track time-and-materials hours and coordinate with relevant teams to ensure hours are recorded accurately.
  • Partner with Accounting to support timely and accurate project invoicing.
  • Track change orders and ensure changes to project scope are properly documented, approved, communicated, and incorporated into project tracking.
  • Maintain project dashboards, status reports, and executive-level reporting that provide actionable visibility into project performance.
  • Identify opportunities to improve project workflows, standardize procedures, strengthen documentation, and increase operational efficiency.
  • Promote accountability and consistent execution across teams while managing multiple projects and competing priorities.
  • Provide leadership with clear, timely insights into project status, financial performance, risks, bottlenecks, and opportunities for improvement.

  Requirements:

  • Bachelor’s degree or equivalent combination of education and relevant professional experience.
  • 3–7+ years of experience in project coordination, project management, or a comparable operational role.
  • Demonstrated experience managing multiple concurrent projects and coordinating activities across several internal and external stakeholders.
  • Excellent organizational, communication, prioritization, and multitasking skills, with strong attention to detail.
  • Ability to monitor numerous project threads simultaneously while maintaining accurate records, deadlines, budgets, and follow-up actions.
  • Strong client relationship and stakeholder management skills, with the ability to communicate clearly with both technical and non-technical audiences.
  • Demonstrated problem-solving skills and the ability to identify risks, resolve issues, and keep projects moving forward.
  • Strong financial awareness and experience tracking project budgets, time, profitability, invoicing, or related project administration.
  • Experience with project management platforms such as Monday.com, Asana, Smartsheet, ClickUp, Microsoft Project, or Jira is preferred.
  • Experience with ERP or accounting systems is advantageous.
  • Previous experience in engineering, consulting, construction, renewable energy, or another project-driven industry is preferred.
  • PMP or CAPM certification is a plus.
  • Strong adaptability, accountability, collaboration, and process-improvement mindset.
  • Comfortable working independently in a remote environment using digital communication and collaboration tools.

  Benefits:

  • Annual salary: $95,000–$115,000, depending on experience, qualifications, and other applicable factors.
  • 100% employer-paid employee health insurance premiums.
  • Access to medical, dental, and vision plans.
  • Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
  • Low-cost dependent coverage options.
  • Paid time off.
  • Paid company holidays.
  • Retirement benefits.
  • Professional development opportunities.
  • Primarily remote work arrangement within the United States.
  • Opportunity to work across a broad portfolio of renewable energy engineering projects.
  • High visibility across Business Development, Engineering, Accounting, clients, and leadership.
  • Opportunity to improve and standardize project management processes within a growing organization.