Project Cost Administrator

Accountabilities

• • Process supplier delivery dockets accurately and within the required 24–48-hour timeframe.
  • Match delivery dockets and supporting documentation against purchase orders to ensure project records are complete and accurate.
  • Apply the correct project and cost codes, maintaining a target of 99%+ coding accuracy.
  • Enter, update, and maintain project cost information in Workbench, ensuring records remain accurate and current.
  • Process and maintain timesheets, labor records, plant records, supplier information, and other project cost documentation.
  • Review records to identify duplicate entries, discrepancies, incorrect coding, missing information, and other data-quality issues.
  • Maintain an outstanding docket register and actively follow up on unresolved items.
  • Liaise with site teams and suppliers to obtain missing delivery dockets, supporting documentation, and other required records.
  • Ensure project documentation is complete, accurate, properly organized, and accessible to relevant stakeholders.
  • Provide Project Managers, Engineers, and Site Supervisors with accurate supplier, labor, plant, and project cost information.
  • Maintain strong data integrity across project records and proactively identify issues before they create downstream rework.
  • Consistently meet processing deadlines while maintaining a high standard of accuracy and attention to detail.

  Requirements:

  • At least 2 years of relevant professional experience in project administration, cost administration, accounts administration, construction administration, or a related field.
  • Advanced proficiency with Workbench is required.
  • Demonstrated experience processing project costs, delivery dockets, purchase orders, timesheets, labor records, plant records, or similar project documentation.
  • Strong understanding of project and cost coding principles, with a proven ability to maintain highly accurate records.
  • Excellent data-entry and record-management skills, with exceptional attention to detail and a target-driven approach to accuracy.
  • Ability to identify duplicate records, discrepancies, missing information, and inconsistencies and take appropriate action to resolve them.
  • Strong follow-up and communication skills, particularly when coordinating with suppliers, site teams, and other project stakeholders.
  • Ability to consistently meet processing deadlines and manage multiple administrative priorities.
  • Strong organizational and time-management skills, with the discipline to maintain accurate records in a remote environment.
  • Comfortable working independently with minimal supervision while remaining responsive and accountable to the wider project team.
  • Reliable internet connection and a suitable environment for sustained remote work.
  • Experience within Australian construction, civil construction, engineering, infrastructure, or another project-based environment is highly desirable.
  • Previous experience supporting Project Managers, Engineers, or Site Supervisors is an advantage.
  • Experience maintaining plant, labor, supplier, and project cost records is preferred.

  Benefits:

  • Fully remote, permanent work-from-home setup.
  • Full-time employment with a Monday–Friday schedule.
  • Day shift aligned with AEST working hours.
  • Company-provided equipment.
  • Secondary Wi-Fi modem to support reliable remote working.
  • 21 annual leave credits, with leave benefits available from Day 1.
  • 100% conversion of unused leave credits.
  • HMO coverage from Day 1.
  • 13th-month pay.
  • Monthly gift voucher.
  • Milestone tokens for occasions such as birthdays, work anniversaries, and Christmas.
  • Employee engagement activities, including team-building events, Christmas celebrations, virtual town halls, and prize-based activities.
  • Opportunities for ongoing learning, professional development, and international project exposure.
  • A people-first remote culture built around trust, ownership, collaboration, and work-life balance.