Programme Coordination & Stakeholder Intern

ABOUT ALU

ALU provides higher education for a higher purpose. Our students declare missions, not majors.They develop the real-world skills to take on the world's most pressing challenges. And they take ownership of their learning from day one through our peer and student-led approach – because ALU believes in the power and agency of young people to start shaping the future right now. Together with a world-class faculty and staff, our students are igniting a ripple of positive impact across Africa and the world.

We are dedicated to fostering an open yet secure environment, balancing the safety of students, staff, and visitors with respect for individual rights, and safeguarding responsibilities.

HOW WE WORK

The ALU Team works in starkly different ways to traditional academic bureaucracies. We approach education from first principles, empower individuals to design, test, and implement creative new ideas, and work closely together to craft transformative learning experiences. We are deeply passionate about our students and excited by the challenge of building something entirely new.

The African Leadership University is committed to ensuring the safety and Well-being of all students under our care. As part of this commitment , we have a comprehensive safeguarding policy in place , which outlines our Zero-tolerance approach to any violation of safeguarding.

ROLE OVERVIEW

Connect the people. Own the rhythm. Close the loop.

Role Summary

The Programme Coordination & Stakeholder Intern is the connective tissue of the OPEX function. This role owns the relationships, rhythms, and communications that keep the operational excellence agenda moving: scheduling, follow-up, meeting preparation, stakeholder engagement, and the relentless tracking of who said they would do what by when.

You will be the person who ensures that no action item falls through the cracks. You will prepare pre-session materials for business reviews and grants portfolio reviews. You will run the post-session follow-up cycle. You will draft stakeholder communications, organize meetings across complex calendars, create clear and timely meeting minutes, and maintain the team's operating rhythm with the precision and consistency of someone who genuinely cares about execution.

This is a role for someone who is deeply organized, calm under pressure, and extraordinarily good with people. If you have ever been the person in a group project who made sure everything actually happened — on time, with the right people informed — this is your role.

Key Responsibilities

Meeting Preparation & Facilitation Support

• Own the preparation for all OPEX-led meetings: Monthly Business Reviews (MBRs), Grants Portfolio Reviews, and team governance forums.
• For every session: update the standard agenda for exceptions (in collaboration with the Director), confirm attendance, send pre-reads and materials at least 48 hours in advance, and set up the meeting logistics (Zoom/Google Meet link, room booking, tech check).
• Maintain a rolling calendar of all recurring governance forums. Flag scheduling conflicts proactively. Propose alternative times before being asked.
• Coordinate across senior stakeholder calendars to find time for ad hoc se