Program and Event Coordinator

Accountabilities:

• • Coordinate the full lifecycle of internal and external events, including timelines, venues, vendors, registration, attendee communications, materials, speakers, and logistical requirements.
  • Serve as the primary coordinator during events, managing vendors, attendees, speakers, and internal stakeholders while resolving issues and keeping activities on schedule.
  • Complete post-event responsibilities, including event breakdown, invoice and budget reconciliation, attendee feedback, reporting, documentation, and follow-up activities.
  • Research STEM-focused events and conferences and provide recommendations based on audience demographics, expected return on investment, budget, and historical performance.
  • Deliver information sessions and presentations to university partners and students, communicating program information clearly and confidently.
  • Develop content for reports, presentations, PowerPoint briefs, and other program communications.
  • Support special projects by tracking tasks, timelines, workflows, action items, and deliverables to keep priorities on schedule.
  • Assist with stakeholder engagement by gathering updates, coordinating follow-ups, documenting decisions, and communicating project status.
  • Contribute to process improvement and project execution by organizing information, monitoring progress, and helping teams remain aligned on priorities and next steps.

  Requirements:

  • Bachelor’s degree with 3+ years of experience coordinating and executing events across the full lifecycle.
  • Demonstrated ability to manage complex projects, multiple stakeholders, timelines, and competing priorities.
  • Strong public speaking and presentation skills, with the confidence to engage university partners, students, and other audiences.
  • Ability to adapt quickly to changing requirements and operate effectively in a dynamic federal environment.
  • Strong organizational, communication, follow-through, and problem-solving skills.
  • Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.
  • Experience working in or supporting the federal government or federal government consulting environment is preferred.
  • Familiarity with JIRA, ServiceNow, and process improvement methodologies is a plus.
  • A CMP or CGMP certification is preferred.
  • Ability to work independently while collaborating effectively with cross-functional teams and external stakeholders.

  Benefits:

  • Remote work opportunity with occasional meetings in Tysons Corner, Virginia.
  • Target salary range of $85,000–$110,000 USD, with final compensation determined by factors such as location, qualifications, experience, skills, internal equity, business considerations, and applicable contract requirements.
  • Opportunity to contribute to a mission-focused program supporting STEM education, scholarship, and government workforce development.
  • Exposure to federal programs, university partnerships, event strategy, stakeholder engagement, and complex project coordination.
  • Collaborative environment with opportunities to support process improvement and special projects.
  • Equal employment opportunities and a commitment to an inclusive workplace.
  • Reasonable accommodations are available throughout the application process for qualified individuals with disabilities.