Prior Authorization Specialist

We are seeking a detail-oriented and experienced Prior Authorization Specialist to manage the full lifecycle of prior authorizations (PAs) for medical services. The ideal candidate will be responsible for timely submission, meticulous follow-up, and effective resolution of all prior authorization requests and subsequent appeals. This role is critical in ensuring patients receive necessary services without delay and in maximizing reimbursement for the practice.

Key Responsibilities

• The Prior Authorization Specialist will be responsible for the following core duties:
• Prior Authorization Submission and Monitoring:
• Monitor the Prior Authorization queue and manage an organized list of outstanding and in-progress PAs
• Review patient and service data provided by the biller/clinical team for completeness and accuracy
• Submit new prior authorizations to the correct insurance company and plan efficiently via the required method, including insurance portals, fax, or telephone
• Status Follow-Up:
• Proactively and consistently call insurance companies to check on the status of submitted prior authorizations to prevent processing delays
• Document all communication and status updates clearly and promptly in the patient management system
• Denial Management and Appeals:
• Identify, prepare, and submit prior authorization denial appeals in a timely manner, gathering all necessary clinical and administrative documentation
• Track the status of all submitted appeals through resolution
• System and Documentation Updates:
• Monitor the designated fax inbox or electronic queue for prior authorization approvals, denials, and requests for additional information
• Promptly update the patient management system with the final PA status, authorization number, and expiration date upon receipt of approval

Key Skills

• Exceptional Attention to Detail: Crucial for accurately submitting data and preparing appeals.
• Strong Communication Skills: Excellent verbal and written communication skills for professional interaction with insurance representatives and clinical staff
• English Speaking: Fluency in English is required to effectively communicate with insurance representatives and team members.
• Organizational and Time Management Skills: Ability to prioritize a high volume of PA requests and follow-up tasks under deadlines
• Problem-Solving: Resourcefulness in troubleshooting issues with insurance company portals or processes.
• Team Player: Ability to work collaboratively with billing and clinical teams to achieve patient care goals.

Optional

• Medical billing experience
• Familiarity with various commercial and government payer systems (e.g., Medicare, Medicaid, and major commercial insurers)
• Proven knowledge of medical terminology, CPT codes, and ICD-10 codes