Personal & Executive Assistant

About the Role

The client runs her own app development studio and is currently a lean team of one. She's looking for a Personal & Executive Assistant to take routine scheduling, communication, and life-admin tasks off her plate — with the flexibility to shift further toward personal support later this year if she transitions into a corporate role. The right candidate is comfortable moving between business and personal tasks and doesn't need heavy hand-holding to figure out logistics.

Core Responsibilities

Scheduling & Communication

• Manage calendar and scheduling across business and personal commitments
• Light inbox support and email management (low volume — no heavy customer-facing inbox)
• Occasionally liaise with third parties on Amy's behalf (text/call/WhatsApp) when given access

Travel & Events

• Book and coordinate travel — flights, accommodation — for both business and personal trips
• Handle restaurant bookings and event/appointment coordination

Personal Support

• Book doctor's appointments, gym sessions, and other personal errands
• Handle groceries and other day-to-day logistics as needed
• Remind about and help source gifts for important dates

Ad Hoc / Research

• Light research to help Amy stay on top of industry/market developments
• Pull together options and information to support her decision-making

Social Media (Light Touch)

• Surface-level support only — scheduling/posting content, basic captions, occasional DM replies
• Not a core specialist requirement — no dedicated social media management expected

Not Required for This Role

• Finance, bookkeeping, or invoicing
• Vendor management or vendor research
• Specialist/strategic social media management

Ideal Candidate

• 3–4+ years of experience as an EA/PA or similar
• Comfortable supporting both business and personal tasks, and open to that balance shifting over time
• Based in South Africa or the Philippines
• Proficient with Google Workspace
• Trustworthy, discreet, and comfortable with shared account access under an NDA
• Self-sufficient — able to research and propose options rather than needing detailed instructions