Payroll Specialist

The Role

We are seeking a detail-oriented and experienced Payroll Specialist to join our dynamic People & Culture team. Reporting to the Manager, Payroll & Benefits, the ideal candidate will manage and process payroll for our growing workforce across multiple business entities in both Canada and the United States. This role requires a strong understanding of payroll legislation, regulations, tax compliance, and multi-entity operations in North America.

What You’ll Do

Payroll Processing:

• Accurately process semi-month or bi-weekly payrolls for employees in both the Canada and the US, ensuring compliance with provincial, federal, state, city and local legislations within ADP.
• Ensure timely delivery of payroll services to over 650 employees
• Administer payroll for multiple entities within the organization, including calculating wages, overtime, bonuses, and deductions.
• Manage payroll integrations with HRIS (BambooHR), time-tracking, and accounting systems.

Compliance and Reporting:

• Ensure compliance with applicable labor laws, tax regulations, and payroll standards in Canada and the US.
• Perform payroll related reconciliations and audits
• Prepare and submit payroll tax filings, including T4s, T4As, RL1, T2200s, W2s, W2-Cs, 1095-C and 5500s.
• Monitor updates to tax laws and labor standards in both countries, making adjustments as necessary.

Employee Support:

• Address and resolve payroll and benefit related inquiries from employees, such as pay discrepancies, tax withholdings, and benefit deductions.
• Educate employees on payroll processes and policies.

Systems Management:

• Maintain payroll systems and databases, ensuring accuracy and security of employee data.
• Collaborate with IT and HR teams to implement system upgrades or integrations as needed.

Cross-Functional Collaboration:

• Work closely with HR, Finance, and Accounting teams to ensure seamless payroll operations and reporting.
• Assist in audits related to payroll and benefits.

Process Improvement:

• Identify inefficiencies in payroll processes and implement improvements to enhance accuracy and efficiency.
• Develop and document payroll procedures and best practices.

What You’ll Bring

• Diploma or degree in Accounting, Finance, Human Resources, or a related field.
• 5+ years of experience in payroll processing, preferably in a multi-entity, multi-jurisdiction environment.