Payroll Coordinator

Accountabilities

• • Manage full-cycle bi-weekly payroll processing for salaried and hourly employees across multiple states.
  • Process weekly multi-state timesheets and generate accurate payroll-related reports.
  • Maintain and update payroll spreadsheets, reconciliations, and recurring reports on weekly, bi-weekly, and monthly schedules.
  • Audit and update employee records within the HRIS to ensure payroll data remains accurate and complete.
  • Prepare year-end payroll documentation, including W-2 forms, and support required government filings within statutory deadlines.
  • Manage 401(k) contributions and reconcile them against payroll registers.
  • Act as a key point of contact for employee payroll questions, providing timely assistance or directing inquiries to the appropriate resources.
  • Support special payroll, HR, and process-improvement projects as needed.

  Requirements

  • 2–4 years of experience in payroll administration or a similar role.
  • Solid understanding of U.S. payroll regulations and state employment laws.
  • Experience with payroll platforms such as ADP; familiarity with Workday or Deltek Vantagepoint is an advantage.
  • Strong proficiency with Microsoft Office and general computer applications.
  • High level of accuracy, organization, and attention to detail when handling sensitive payroll information.
  • Strong analytical and problem-solving abilities, with the capacity to identify and resolve discrepancies.
  • Experience working as part of an HR team is preferred.
  • Post-secondary education in Human Resources or a related field is preferred.
  • FCP or CPP certification is a plus.
  • Strong communication and interpersonal skills, with the ability to respond professionally and effectively to employee inquiries.

  Benefits

  • Competitive salary of $55,000–$60,000, with final compensation based on experience, education, professional credentials, internal equity, and location.
  • Fully remote, full-time, permanent position.
  • Opportunities for professional development, career growth, and advancement.
  • Medical, dental, orthodontia, and vision insurance.
  • Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
  • Generous paid time off and 10 paid holidays.
  • 401(k) retirement plan with a company matching program.
  • Company-paid life insurance.
  • Short- and long-term disability insurance.
  • Employee Assistance Program (EAP).
  • Supportive environment focused on long-term employee development and career satisfaction.