Payroll & Benefits Administrator

<p><span data-contrast="none">Robots and Pencils is a global AI-first technology company with employees and contractors across Canada, United States, Colombia, and Ukraine. We run payroll and benefits across two ADP environments, multiple benefits platforms, and a set of manual processes that connect them — because the integrated system we're building toward isn't fully there yet. This role is for someone who wants to understand how everything works deeply, own it end-to-end, and be part of building the automated, integrated environment that makes this function scalable. If you want to join a function where the work is already solved, this isn't it. If you want to be the person who helps solve it — read on.</span><span data-ccp-props="{}"> </span></p>

<p><strong><span data-contrast="none">Why This Role</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":280,"335559739":100,"335572079":8,"335572080":4,"335572081":2359512,"469789806":"single"}"> </span></p>

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<p><strong><span data-contrast="none">What you'll build toward</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":80}"> </span></p>

<p><span data-contrast="none">We're moving toward a fully integrated payroll and HRIS environment. The person in this role will help design and test the workflows that make that possible — and when integration arrives, your deep knowledge of the manual process is what makes you the expert on whether it's working.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></p>

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<p><strong><span data-contrast="none">What you'll learn right now</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":80}"> </span></p>

<p><span data-contrast="none">You'll touch every system — ADP Canada, ADP US, Employee Navigator, Empower, Canada Life, BambooHR/Rippling, Harvest, and more. Understanding how data flows between them manually means you'll instinctively know what to automate first and why. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></p>

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<p><strong><span data-contrast="none">The honest environment</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":60}"> </span></p>

<p><span data-contrast="none">This is a manual-intensive role today. Data flows between systems are largely handled by hand — which means you'll develop an unusually deep understanding of where the work actually lives and what breaks when something goes wrong. When integration arrives, you'll be the person who knows the process better than anyone — and that's a career-defining position to be in.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></p>

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<p><strong><span data-contrast="none">What You'll Own</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":280,"335559739":100,"335572079":8,"335572080":4,"335572081":2359512,"469789806":"single"}"> </span></p>

<p><span data-contrast="none">This is an ownership role, not a support role. You will be responsible for end-to-end execution across the following areas — and for flagging proactively when something isn't working so we can fix it together.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":80,"335559739":80}"> </span></p>

<p><strong><span data-contrast="none">North American & Colombia Payroll</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":200,"335559739":80}"> </span></p>

<p><span data-contrast="none">You will own payroll across three jurisdictions — Canada, the United States, and Colombia. Canada and the US are established and running. Colombia is newer, currently owned entirely by the Payroll & Benefits Manager, and will transition to this role as you build familiarity with the environment. This is an opportunity to grow into genuinely global payroll ownership.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":80,"335559739":80}"> </span></p>

<p><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":80,"335559739":80}"> </span></p>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="none">Process semi-monthly payroll in ADP Canada (multiple provinces) and ADP US (23+ states) — entering all changes, running pre-payroll reports, validating entries, </span><span data-contrast="none">ensuring accuracy and compliance with local laws </span><span data-contrast="none">and submitting for lead review.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559737":0,"335559738":0,"335559739":0}"> </span></li>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="none">Manage all manual data entries across both countries: new hires, terminations, address changes, salary changes, direct deposit updates, and off-cycle adjustments.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559737":0,"335559738":0,"335559739":0}"> </span></li>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="none">Prepare ROEs within CRA timelines. Support T4, W-2, and year-end compliance including the annual data audit reconciling BambooHR/Rippling and ADP.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559737":0,"335559738":0,"335559739":0}"> </span></li>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="none">Assist with account setup for new US states — registering accounts, saving credentials, configuring in ADP.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559737":0,"335559738":0,"335559739":0}"> </span></li>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="none">Support government agency responses: UI requests, workers compensation filings, SUI accounts, and CRA/IRS correspondence.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559737":0,"335559738":0,"335559739":0}"> </span></li>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="none">Assist with collecting and validating timesheets/hours worked. Support routine payroll reconciliations (checking for missing hours, duplicate entries, etc.).</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559737":0,"335559738":0,"335559739":0}"> </span></li>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="none">Support routine payroll reconciliations (checking for missing hours, duplicate entries, etc.).</span><span data-ccp-props="{}"> </span></li>

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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="none">Generate standard payroll reports, including the creation of journal entry reports for review by the Payroll & Benefits Lead.</span><span data-ccp-props="{}"> </span></li>

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