Payroll Associate

The Challenge to Solve

We are seeking a detail-oriented and proactive Payroll Associate to own end-to-end US payroll operations for a growing and diverse employee population of 300+, including both salaried exempt and hourly non-exempt employees. This role will play a critical part in ensuring accurate, compliant, and timely payroll processing while supporting a systems transition from UKG Pro to ADP, alongside HRIS integration with HiBob. The ideal candidate thrives in a fast-paced environment, is highly analytical, and collaborates effectively across Finance and People teams.

The Role

You'll be joining at a pivotal moment, owning payroll accuracy and compliance for a growing team while leading a major transformation in payroll and HR systems. You'll directly contribute to improving operational efficiency, employee experience, and the overall quality of payroll services. This is a high-visibility role with real opportunity to shape the processes and infrastructure that will scale with the payroll team, company, and teammates.

Payroll Processing & Operations

• Execute end-to-end US payroll processing on a biweekly/semi-monthly basis using UKG Pro (and transitioning to ADP)
• Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions
• Validate payroll inputs including new hires, terminations, pay changes, and timekeeping data
• Process off-cycle payrolls, adjustments, and retroactive payments
• Manage multi-state payroll compliance, including tax withholdings and registrations

Deductions, Benefits & Garnishments

• Administer employee deductions including pre-tax and post-tax benefits via Bswift
• Reconcile and manage 401(k) contributions with Principal, including funding and reporting
• Process and maintain wage garnishments, levies, and child support orders in compliance with federal and state regulations
• Ensure proper handling of FSA, HSA, and other benefit-related deductions

Payroll Compliance & Reporting

• State payroll tax registration
• Ensure compliance with federal, state, and local payroll laws and regulations
• Support payroll tax filings, audits, and reconciliations in partnership with external providers
• Prepare and review payroll reports, including variance analysis and GL reconciliations
• Assist with year-end activities including W-2 processing and audits

Systems & Process Improvement

• Play an active role in the migration from UKG Pro to ADP payroll platform, including parallel testing and data validation
• Collaborate on HiBob HRIS implementation to ensure seamless payroll integration
• Identify opportunities to automate payroll and accounts payable processes
• Drive process optimization initiatives across payroll workflows and controls

Cross-Functional Collaboration

• Partner closely with the People Team on employee lifecycle events impacting payroll
• Work with Finance & Accounting on payroll-related journal entries and reconciliations
• Coordinate with external vendors (ADP, Principal, Bswift) for issue resolution and process alignment