Payroll Associate

Position Summary

The Payroll Associate ensures timely and accurate payroll processing and assists with payroll-related reporting and compliance.

Key Responsibilities

• Process semi-monthly payroll for U.S. (multi-state), Canada, and international employees, ensuring compliance with country, federal, and state regulations.
• Review and verify timesheets, earnings, and deductions.
• Respond to and support employees on payroll inquiries, providing clear explanations and resolving issues promptly.
• Collaborate with the HR department to process new hires, terminations, and compensation adjustments.
• Maintain payroll records and ensure data accuracy.
• Prepare payroll reconciliations for benefits.
• Ensure compliance with federal and state payroll regulations.
• Assist with special payroll projects, including year-end reporting, system upgrades, and process improvements.
• Prepare month-end reconciliations of payroll-related general ledger accounts in our accounting system to the payroll system.
• Identify and explain variances in payroll accounts month to month and quarter to quarter.
• Responsible for keeping payroll policies and flowcharts current.
• Generate and analyze payroll reports to support finance, tax filings, and compliance audits.
• Lead in year-end payroll activities, including the preparation and distribution of W-2s or other tax forms as well as year-end reconciliations.

Required Qualifications

• Associate’s degree or 2+ years of payroll experience.
• Working knowledge of payroll laws and regulations.

Preferred Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Experience with payroll systems such as UKG.
• Experience processing multi-state, Canadian, or international payroll is a plus.

Skills and Competencies

• Analytical and problem-solving skills.
• In-depth understanding of payroll processes.
• Ability to process accurate data while meeting deadlines.
• Ability to handle confidential information.
• Ability to communicate effectively with employees, HR, Finance, and external agencies.
• Strong Excel skills.

The salary range for this role is $60,000 - $75,000 + bonus + benefits