Part-Time, Temporary Program Executive Assistant

Job Description

MoveOn is a people-powered force for progress. We wield independent political power by bringing millions together to take action to create a country with a place of honor and dignity for everyone—where all are welcome, we take care of one another, and where everyone is set up to thrive.

For more than a generation, MoveOn has been a bulwark against the radical right and has channeled millions of voices to end wars, protect democracy, and advance justice for all. We've built political power for progressive change through mobilizing the left to Democrats so that we can advance our vision of an America for all.

MoveOn is the largest multi-issue digital first political campaigning organization in the country. We drive rapid-response campaigns at scale on a multitude of key issues at high-impact moments while building sustainable campaigns that resonate and grow over time. Whether its democracy, health care, foreign policy, economic justice, immigration or otherwise, MoveOn provides our members with timely ways to take action for change.

MoveOn is seeking an experienced operations support to assist in the day-to-day responsibilities of MoveOn’s largest department: Program. The Program Department drives MoveOn’s impact-driven, nationally resonant external work—from our election endorsements to supporting thousands of petitions started by MoveOn members across the country to our momentum-building trainings and events and everything in between. Moveon’s Administration Executive will support the Chief of Program and the entire Program Department with ongoing internal deliverables that drive our work.

Responsibilities

• Work consistently with the Chief of Program and Deputy Chief of Program, keeping the Chief of Program on track and on time and helping her prioritize her schedule, outgoing communications, and book travel as needed to meet the organization’s needs.
• Organize and prioritize key information, issues, deadlines, and decisions for Program Department leadership. Work in partnership with the Deputy Chief of Program to execute Department priorities and projects.
• Absorb and understand the short- and long-term strategic priorities of MoveOn and the Chief of Program, make scheduling recommendations, and communicate scheduling decisions to all involved in a fast-paced, ever-changing environment. Walling off distractions and protecting highly focused work sessions; or scheduling back-to-back conference calls during tight timelines as needed.
• Assist in setting up internal meetings, including making sure that agendas are circulated in advance and Zoom room links are listed in Google Calendar invitations.
• Take notes during meetings and calls, and ensure that everyone understands their follow-ups and actually follows up.
• Assist Program Department Team Leads with operations support, including expense reports.

A successful candidate will ...

• Be methodical, organized, flexible with great time-management strategies.
• Have a high degree of understanding around confidentiality and discernment.
• Have experience working at a fast-paced nonprofit, in the political campaigns world, or as an assistant to someone in an executive position.

Required skills and experience

• At least 2 years experience in a similar role
• Exceptional organizational skills
• Ability to community well in various mediums
• Familiarity with Google Suite, experience with Nexonia and Expensify preferred

Reports to:

Deputy Chief of Program