Part-Time Billing Specialist

Key Responsibilities

• Review paperwork received from carriers and factoring companies for completeness and accuracy.
• Verify Proofs of Delivery (PODs), Bills of Lading (BOLs), lumper receipts, detention charges, and other accessorial documentation.
• Compare carrier paperwork against load information in Descartes Aljex to ensure accuracy.
• Verify load numbers, pickup and delivery details, rates, and supporting documentation.
• Process carrier invoices through Accounts Payable.
• Prepare and issue accurate customer invoices through Accounts Receivable.
• Research and resolve discrepancies between freight documentation and system records.
• Contact carriers, factoring companies, customers, and internal departments to obtain missing documentation or clarify billing-related issues.
• Follow up on unbilled loads by obtaining missing PODs and other required documents.
• Respond to inquiries regarding invoice status, payment status, and payment due dates.
• Maintain organized billing records and supporting documentation.
• Assist with additional billing and administrative tasks as assigned.

Qualifications

• Previous experience in billing, Accounts Payable (AP), Accounts Receivable (AR), logistics, freight brokerage, or transportation is preferred.
• Experience with Descartes Aljex or another Transportation Management System (TMS) is an advantage.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal English communication skills.
• Ability to identify discrepancies, investigate issues, and follow up effectively.
• Comfortable communicating with carriers, factoring companies, customers, and internal teams.
• Proficiency in Microsoft Excel, email platforms, and general office software.
• Ability to manage multiple priorities in a fast-paced environment.

Working Conditions

• Schedule: Monday–Friday, 9:00 AM – 1:00 PM PST
• Employment Type: Part-time
• Remote work
• Competitive salary in USD
• Equipment provided
• Supportive team environment
• Opportunities for professional growth