Marketing Operations Specialist

Accountabilities:

• • Maintain the marketing project board in ClickUp, ensuring campaigns, events, launches, and deliverables have clear owners, deadlines, and status updates.
  • Run weekly marketing check-ins, identify work that is on track, delayed, or blocked, and proactively follow up to keep projects moving.
  • Coordinate deliverables across design, video, content, community, and social teams, ensuring contributors have the information and resources needed to meet deadlines.
  • Identify potential risks early and communicate upcoming delivery issues before they become critical.
  • Build, proof, schedule, and send email campaigns and monthly newsletters.
  • Create and maintain landing pages, forms, lists, and workflows supporting events, content downloads, demos, and other campaigns.
  • Maintain marketing database hygiene, including list management, suppressions, unsubscribes, bounces, segmentation, and workflow routing.
  • Ensure leads are correctly captured, categorized, routed, and delivered to the appropriate teams and workflows.
  • Support conference and event execution by preparing registration assets, lead forms, landing pages, lists, and post-event follow-up sequences.
  • Coordinate vendor timelines for event materials, promotional items, printing, and booth assets to ensure everything is delivered on schedule.
  • Process event-generated leads into the CRM within the appropriate timeframe and ensure they are correctly tagged.
  • Track partner obligations and contracted deliverables, ensuring materials and placements are completed on time.
  • Maintain company profiles across partner and directory platforms and assist with managing external marketing placements.
  • Support recurring communication and reporting with the paid media agency, following up on deliverables and performance updates.
  • Monitor partner and vendor relationships and proactively flag communication gaps or potential issues.
  • Compile and distribute recurring marketing performance metrics, including email engagement, paid media results, form conversions, and event lead volume.
  • Establish simple, repeatable reporting processes that give leadership clear visibility into marketing performance without requiring constant follow-up.
  • Use AI-powered tools such as ChatGPT or Claude to improve productivity, streamline workflows, and accelerate day-to-day marketing execution.

  Requirements

  • 2+ years of experience in marketing operations, project coordination, campaign management, or a comparable role involving multiple simultaneous workstreams.
  • Demonstrated ability to take projects from initiation through completion, with strong ownership and follow-through.
  • Strong organizational skills and the ability to manage several unrelated campaigns, deadlines, and stakeholders without losing attention to detail.
  • Comfortable taking direction, asking thoughtful questions, making decisions independently, and determining next steps with limited supervision.
  • Demonstrated expertise with HubSpot and ClickUp.
  • Familiarity with tools such as Typeform, Zoom, or Stadium is a plus.
  • Strong written communication skills, particularly in asynchronous environments such as Slack and project management platforms.
  • Proactive and persistent follow-up style, with the ability to keep colleagues, vendors, agencies, and partners accountable while maintaining positive working relationships.
  • Comfortable working in a fast-moving environment where priorities can shift and processes may need to be improved along the way.
  • Daily fluency with modern AI tools such as ChatGPT or Claude and an understanding of how to apply them effectively to marketing operations.
  • Real estate industry experience, including experience as a real estate agent, is a strong advantage but not required.
  • Ability to work independently in a fully remote environment while collaborating effectively across functions.
  • Strong attention to detail, practical problem-solving skills, and a methodical approach to execution.

  Benefits

  • Competitive compensation.
  • Fully remote work from anywhere in the United States.
  • Flexible approach to work-life balance.
  • Flexible Paid Time Off (PTO).
  • Diverse, inclusive, and highly collaborative working environment.
  • Opportunity to have meaningful influence over the development of marketing operations and processes.
  • Chance to contribute to a product used by real estate professionals in their day-to-day work.
  • Opportunity to work closely with senior leadership during an important period of organizational development.
  • Background and reference checks are required.
  • Equal opportunity workplace committed to diversity and inclusion.