Legal Assistant - Office of General Counsel

Accountabilities

• • Provide administrative and operational support to attorneys and the Office of General Counsel across legal, compliance, governance, contracting, and departmental activities.
  • Assist with litigation, claims, inquiries, and other legal matters, including matter intake, document management, legal holds, discovery support, and activity tracking.
  • Maintain legal calendars, deadlines, filings, correspondence, matter records, and organized legal files.
  • Support corporate governance activities by maintaining corporate records, entity documentation, and governance materials.
  • Coordinate business license renewals, annual filings, registrations, and related compliance activities across multiple jurisdictions.
  • Maintain centralized compliance trackers, filing calendars, and supporting documentation.
  • Assist with contract administration, including routing, tracking, execution, renewals, document retention, and monitoring key contractual dates and obligations under attorney direction.
  • Coordinate responses to client questionnaires, audits, RFPs, and due diligence requests by gathering information from internal stakeholders and maintaining approved materials.
  • Support the administration of legal department systems, including contract lifecycle management and enterprise risk management platforms.
  • Maintain data accuracy, workflow integrity, and document consistency across legal operations systems.
  • Prepare reports, dashboards, presentations, briefing materials, templates, and departmental correspondence for leadership and stakeholders.
  • Track departmental metrics and support reporting initiatives and data collection.
  • Identify opportunities to improve efficiency, consistency, organization, and standardization across legal workflows.
  • Assist with developing and maintaining procedures, templates, and other legal operations resources.
  • Maintain confidentiality when handling sensitive legal, business, client, and organizational information.
  • Collaborate effectively with attorneys, firm leadership, clients, vendors, and internal business partners while maintaining a strong service-oriented approach.
  • Complete required training and development activities and perform additional duties as assigned.

  Requirements

  • Associate's degree, Bachelor's degree, paralegal certificate, or an equivalent combination of education and relevant experience.
  • At least 5 years of experience in a legal assistant, legal administrative support, legal operations, or comparable professional role.
  • Demonstrated experience supporting legal, compliance, contracting, governance, or other professional services functions.
  • Strong experience managing documents, records, deadlines, communications, and workflows involving multiple stakeholders.
  • Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
  • Experience with business licensing, corporate filings, entity management, or compliance tracking is preferred.
  • Experience supporting litigation, claims management, contract administration, audits, due diligence requests, or client questionnaires is advantageous.
  • Familiarity with contract lifecycle management, enterprise risk management, legal matter management, or comparable workflow platforms is preferred.
  • Advanced Excel, reporting, or data management capabilities are a plus.
  • Strong organizational and prioritization skills, with the ability to manage multiple assignments and competing deadlines.
  • Excellent written and verbal communication skills.
  • Exceptional attention to detail and accuracy.
  • Strong problem-solving skills and sound professional judgment.
  • Ability to handle sensitive and confidential information with discretion and professionalism.
  • Ability to work independently while collaborating effectively with attorneys and business stakeholders.
  • Strong customer service and stakeholder management skills.
  • Ability to learn and effectively use legal operations and workflow management technologies.
  • Ability to remain focused and productive while managing interruptions, competing priorities, and repetitive administrative tasks.
  • Authorization to work in the United States is required for U.S. positions.

  Benefits

  • Full-time remote work arrangement.
  • Medical coverage.
  • Health Savings Account with quarterly employer contributions.
  • Dental coverage.
  • Vision coverage.
  • Group life insurance.
  • Supplemental life insurance options.
  • Short- and long-term disability coverage.
  • First Stop Health benefit.
  • Legal services benefit.
  • Hospital and accident indemnity coverage.
  • National employee discount programs.
  • 401(k) retirement plan with employer matching.
  • Accrual-based paid time off.
  • Several no-cost employee benefits.
  • Opportunities to work in a collaborative, technology-driven legal environment.
  • Professional development and training opportunities.