Legal Assistant

What we value

• Own it — You take initiative, follow through, and hold yourself accountable. Whether it's a filing deadline or a process improvement, you don't let things fall through the cracks.
• Build, don't just maintain — You're always looking for a better way. You see process gaps as opportunities, not someone else's problem.
• Use AI like it's your job — Because it is. We expect you to actively experiment with AI tools, identify new use cases, and help us reduce manual work across the team.
• Collaborate across boundaries — You communicate clearly and work well with people outside the Legal team, whether that's RevOps, Finance, or a Sales rep who needs a contract update.
• Earn trust through the details — You're precise, consistent, and reliable. The Legal team depends on you to keep information accurate and accessible.

What you'll do

Legal Administrative Support

• Triage and respond to inbound Legal requests and external notices, tracking deadlines so nothing gets missed
• Own legal calendaring across filings, renewals, and compliance obligations
• Coordinate invoice processing and vendor payments with Finance
• Manage physical mail, board prep logistics, and note-taking for key Legal meetings

Document and Knowledge Management

• Maintain Legal's document and contract repositories in Google Drive - naming conventions, folder structure, access controls
• Manage DocuSign workflows: track envelope status, store completed agreements, keep records clean
• Support document migrations, system cleanups, and privacy-related documentation (DPAs, GDPR requests, data flows)
• Leverage AI tools and automation to reduce manual work, improve document retrieval, and increase consistency across Legal processes
• Proactively identify gaps in document management and suggest improvements

Entity Management and Compliance

• Track corporate records, manage filing deadlines, and ensure timely submissions across jurisdictions
• Maintain compliance calendars with visibility across Finance, HR, and Legal

Contract Support and Light Drafting

• Review MNDAs, amendments, and order form exceptions, flagging issues for attorney review
• Apply AI tools to support contract review - identifying non-standard terms, summarizing provisions, and flagging risks for attorney review

Legal Team Enablement

• Partner with the Sr. Legal Ops Manager to identify and ship process improvements
• Proactively identify new AI automation opportunities and help