Junior Payroll Administrator (Part-time)

Minimum requirements

• Matric / Grade 12
• Diploma or Higher Certificate in Accounting or Payroll or equivalent
• 3 years' in payroll administration or financial accounting
• Basic knowledge of payroll policies and procedures
• Basic knowledge of applicable legislations and regulations of the field
• Software experience: SAGE, MS Excel and MS Office Suite
• Location: South Africa - must be eligible to live and work in South Africa.

What you will be doing

Payroll Administration

• Collecting of salary input documents.
• Scrutinizing of salary documents for abnormalities
• Ensure all abnormalities and incomplete documents to be logged on input query list and distributed to the People Team.
• Obtaining outstanding documents when necessary.
• Prepare documents for processing.
• Ensure that all input is captured accurately and on time and take corrective action when necessary.
• Ensure all data is inputted by the deadline date.
• Ensure timeous action is taken relating to finalization of queries to ensure service delivery continues.
• Ensure that EE records are updated with documentation and that documents are readily accessible and readily available upon request.
• Adhere to all deadlines applicable to the payroll team.
• Adhere to company procedures and policies.
• Ensure the availability of documents captured within the applicable month when queried.
• Apply audit requirements to everyday tasks.
• Update the payroll system and employee records.

Benefits Administration

• Ensure all Medical Aid applications are complete and correct as per Company Policies and Medical Aid Plans.
• Ensure application forms are submitted on time and captured within the applicable month.
• Ensure all EE are on Pension as per Company Policy and criteria.
• Ensure that proof can be provided regarding submissions and payment to 3rd parties – record keeping.
• Garnishees’ queries to be dealt with directly.
• UI19 documents to be generated immediately upon receipt of termination documents.
• Abnormalities to be logged, communicated, resolved and feedback communicated.
• Disseminate payroll information to the relevant parties.

Payroll Reporting

• Prepare monthly schedules to balance provisions and contributions to the staff list.
• Ensure goals and objectives are met.
• Ensure all errors on exception reports are corrected timeously.
• Maintain Audit requirements.
• Ensure accuracy of Contract Dates.
• Identify and address variances in payroll information.
• Submit payroll reconciliation to the Manager for review and approval.
• Prepare payroll reports to verify information.
• Prepare documentation and information for audit process.

Behavioural requirements

• Strong communication and interpersonal skills
• Excellent report writing ability
• Strong planning, organising, and prioritisation skills