IP Paralegal Assistant

Accountabilities:

• • Assist attorneys and paralegals with a broad range of Patent and Trademark matters, including preparation, docketing, electronic filing, portfolio management, and application maintenance.
  • Research and compile information relating to national and international intellectual property rights.
  • Prepare status reports and summaries for attorneys and clients, ensuring information is accurate and up to date.
  • Coordinate international filings with foreign law firms, offices, and other international entities.
  • Maintain accurate docket information and monitor deadlines for responses, renewals, oppositions, affidavits, Patent Cooperation Treaty requirements, patent annuity payments, and other IP-related actions.
  • Support document management activities, including scanning, photocopying, filing, data entry, and courier coordination.
  • Enter and maintain matter information in applicable legal and docketing software.
  • Maintain working knowledge of Patent and Trademark concepts, practices, procedures, and filing requirements.
  • Leverage legal AI tools where appropriate and remain adaptable to emerging technologies and new AI-enabled workflows.
  • Deliver responsive and professional service to internal and external stakeholders while maintaining strict confidentiality.
  • Prioritize workflows, manage competing deadlines, and exercise sound judgment when handling time-sensitive matters.
  • Meet an annual target of approximately 1,000 billable hours and perform other duties as assigned.

  Requirements:

  • At least one year of patent experience is preferred.
  • Strong organizational and time-management skills, with the ability to prioritize multiple assignments and meet deadlines.
  • Excellent written and verbal communication skills and the ability to interact professionally with attorneys, paralegals, clients, and other stakeholders.
  • Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
  • Experience with electronic legal filings is preferred.
  • Familiarity with Patent and Trademark concepts, practices, and procedures.
  • Interest in and/or experience adopting legal AI tools, with the ability to learn and implement new technologies.
  • Strong attention to detail and the ability to maintain accurate records and docket information.
  • Ability to work collaboratively while also operating independently and taking ownership of assigned responsibilities.
  • Sound judgment, practical decision-making skills, and the ability to remain effective under deadline pressure.
  • High level of professional integrity, discretion, and ability to handle confidential information.
  • Strong client-service orientation and commitment to professional, courteous communication.
  • Adaptability and willingness to respond effectively to changing business and workflow requirements.
  • A cover letter and resume are required when applying.

  Benefits:

  • Competitive compensation based on skills, experience, location, and other relevant factors.
  • California: $57,000–$79,000 annually.
  • Colorado: $49,000–$68,000 annually.
  • Illinois: $54,000–$75,000 annually.
  • Jersey City, NJ: $50,000–$60,000 annually.
  • Maryland: $47,000–$59,000 annually.
  • Massachusetts: $57,000–$79,000 annually.
  • Minnesota: $48,000–$60,000 annually.
  • New York: $55,000–$66,000 annually.
  • Washington: $51,000–$62,000 annually.
  • Washington, DC: $59,000–$71,000 annually.
  • Discretionary bonus opportunities based on individual and organizational performance; bonuses are not guaranteed.
  • Medical and dental insurance.
  • Life insurance.
  • Short-term and long-term disability coverage.
  • Pre-tax flexible spending accounts for eligible medical and dependent-care expenses.
  • Employee assistance program.
  • Paid time off and paid holidays.
  • Retirement plan participation after applicable eligibility requirements are met.
  • Remote, virtual-office, or office-based work options depending on location and business needs.
  • Long-term professional development and opportunities to grow within the IP practice.