Internal Fund Administrator

Job Summary

The Internal Fund Administrator will play a central role in the oversight, monitoring, and reporting of a fund of funds complex, serving as the primary point of coordination across third-party fund administrators and auditors. This role blends operations, valuation oversight, and investment support, and is critical to ensuring the accuracy, timeliness, and integrity of fund reporting for investment committee decision-making and regulatory compliance.

This role sits at the intersection of fund accounting, valuation oversight, and investment reporting, serving as the internal control point for a complex alternatives platform.

This position is critical to the firm’s fiduciary and operational integrity, ensuring that:

• Fund valuations are accurate and prepared in accordance with valuation policy
• Investor reporting is consistent and reliable
• Investment decisions are supported by high-quality data

Essential Job Functions

1. Fund Administration Oversight

• Serve as the primary liaison with third-party fund administrators for all underlying funds and vehicles
• Review and monitor: NAV packages, capital account statements, transaction activity (capital calls, distributions, fees)
• Pay fund expenses
• Escalate discrepancies or irregularities and ensure timely resolution

2. Audit Coordination

• Act as primary point of contact for external auditors
• Coordinate annual audit process across fund entities
• Review audited financial statements for consistency with internal records

3. Shadow Accounting & Valuation

• Prepare and maintain quarterly shadow valuations for each fund
• Independently track and reconcile: capital activity, NAV movements, performance metrics
• Perform capital account roll forwards, including: contributions, distributions (including recallable capital), net asset value changes