Immersive Classroom Project Coordinator

Accountabilities:

• • Collaborate with project leads and stakeholders to develop and maintain project plans, schedules, timelines, milestones, and deliverables for Immersive Classroom initiatives.
  • Coordinate communication across internal teams, external partners, community organizations, educators, and other stakeholders, ensuring expectations remain aligned and information is shared in a timely manner.
  • Organize and support recurring project meetings, preparing agendas where appropriate and documenting discussions, decisions, action items, and follow-ups.
  • Track project schedules, activities, dependencies, and deadlines to help ensure milestones are achieved and deliverables remain on schedule.
  • Coordinate immersive classroom activities, presentations, outreach events, and stakeholder engagements, providing the operational support needed for smooth execution.
  • Serve as a key liaison for stakeholders interested in using immersive classroom environments, gathering requirements, clarifying expectations, coordinating next steps, and maintaining ongoing communication.
  • Monitor project progress and stakeholder feedback, identifying issues, risks, challenges, and opportunities for improvement and escalating concerns when appropriate.
  • Prepare and maintain comprehensive project documentation, including project plans, status reports, meeting minutes, stakeholder updates, presentation tracking, and post-project evaluations.
  • Capture project outcomes, challenges, achievements, and lessons learned to support informed decision-making and future initiatives.
  • Contribute to continuous improvement by applying lessons learned, incorporating effective practices, and staying informed about trends in immersive learning, education, technology-enabled experiences, and stakeholder engagement.
  • Provide additional project and operational support as assigned.

  Requirements:

  • Bachelor’s degree in business administration, project management, education leadership, or a comparable combination of education and professional experience.
  • Experience coordinating projects, programs, events, presentations, outreach activities, or operational workflows involving multiple stakeholders.
  • Experience working across different stakeholder groups and coordinating activities across departments or organizations.
  • Strong project organization skills, including experience managing schedules, timelines, documentation, action items, and competing priorities.
  • Excellent written, verbal, and interpersonal communication skills, with the ability to build productive relationships and communicate clearly with diverse audiences.
  • Strong attention to detail, critical-thinking, problem-solving, and follow-through skills.
  • Proficiency with project management software and web-based collaboration or workflow tools; familiarity with platforms such as Monday.com is preferred.
  • Ability to work independently while contributing effectively within a collaborative, distributed team environment.
  • Adaptability, curiosity, and enthusiasm for learning new tools, processes, and approaches.
  • Ability to coordinate multiple stakeholder groups simultaneously while maintaining clear communication and organized project records.
  • Interest or experience in nonprofit organizations, education, outreach, immersive learning, technology-enabled learning environments, safety, social impact, or environmental initiatives is preferred.
  • A proactive and dependable approach, with the ability to identify emerging issues and help move projects toward resolution.

  Benefits:

  • Salary range: $50,578–$69,544.75 annually, with compensation structured as hourly pay.
  • Fully remote work opportunity.
  • Eligibility for bonus compensation.
  • Comprehensive medical, dental, vision, and life insurance coverage.
  • 401(k) matching of up to 5% of eligible pay.
  • An additional 4% retirement contribution after the first year of continuous employment.
  • Paid time off, including vacation, holidays, sick days, and volunteer days.
  • Potential flexible working arrangements depending on the role and manager.
  • Targeted learning, development, reward, and recognition programs.
  • Collaborative work environment spanning disciplines, organizations, and geographies.
  • Opportunity to contribute to education, safety, sustainability, and public-impact initiatives.
  • Values-driven culture centered on collaboration, respect, integrity, and positive societal impact.