Hiring Events Coordinator

Accountabilities:

• • Coordinate and deliver virtual hiring events, including creating calendar invitations, sending reminders, communicating schedule changes, and ensuring all stakeholders are prepared.
  • Review host employer staffing needs, allocate available positions, communicate requirements to international representatives, and make adjustments as hiring needs evolve.
  • Manage participant enrollments and ensure required interview documentation is completed accurately and on time before each virtual event.
  • Communicate regularly with internal teams, host employers, international representatives, and participants through email, telephone, Microsoft Teams, and other communication platforms.
  • Provide live technical and operational support during virtual hiring events, troubleshooting issues and keeping interviews running smoothly.
  • Conduct interviews with applicants and support their placement into appropriate seasonal positions.
  • Manage post-event activities, including reporting, follow-up communications, and maintaining accurate hiring records in the relevant database.
  • Deliver professional, responsive, and consistent customer service to employers, participants, international partners, and internal stakeholders.
  • Train seasonal staff when needed and contribute to improving processes, stakeholder experiences, and program effectiveness.
  • Take on additional projects and responsibilities as assigned, while adapting to changing priorities and seasonal program demands.

  Requirements

  • Bachelor’s degree or equivalent relevant education and experience.
  • At least 2 years of experience in a customer-facing, client management, coordination, or similar role.
  • Experience with event planning, scheduling, or virtual event management is preferred.
  • Strong computer skills, including proficiency with Microsoft Office; experience with Salesforce and advanced Excel capabilities, such as macros, is an advantage.
  • Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with diverse audiences.
  • Exceptional customer service, critical-thinking, problem-solving, and stakeholder-management skills.
  • Strong organizational abilities and meticulous attention to detail, with the capacity to manage multiple projects and events simultaneously.
  • Self-motivated and proactive, with the ability to take ownership, work independently, and drive projects through completion.
  • Demonstrated ability to collaborate effectively, gather information, communicate project direction and status, and build positive relationships with stakeholders.
  • Comfortable working in a fast-paced, team-oriented environment with changing priorities and multiple deadlines.
  • Availability for occasional early morning and evening work to accommodate employer and participant schedules.
  • Willingness to travel occasionally for international hiring events and domestic business needs.
  • A growth mindset and enthusiasm for contributing to an inclusive, collaborative, mission-driven environment.
  • Ability to demonstrate professionalism, integrity, respect, inclusion, excellence, and strong problem-solving throughout daily work.
  • Employment is contingent upon successful completion of applicable background, reference, education, and employment verification checks.

  Benefits

  • Fully remote position available to candidates located within the Atlantic, Eastern, and Central U.S. time zones.
  • Competitive total rewards package, with benefits designed to enhance overall compensation.
  • Paid time off and parental leave.
  • Six floating Fridays, subject to eligibility requirements.
  • 403(b) retirement plan with employer contributions.
  • Medical, dental, vision, life, and travel insurance coverage.
  • Short-term and long-term disability benefits.
  • Flexible Spending Accounts and/or Health Savings Account options.
  • Employee Assistance Program and wellness support, including a gym reimbursement program.
  • Discounts on study abroad programs.
  • Voluntary benefits, including identity theft protection, pet insurance, accident, and critical illness coverage.
  • Opportunities to work with an international network spanning multiple countries and cultures.
  • Potential travel opportunities for international and domestic hiring events.
  • A collaborative, fast-paced work environment focused on international exchange, professional growth, and meaningful global impact.