Finance and Administration Specialist

Accountabilities:

• • Maintain accurate contract-award documentation, including modifications, deliverables, funding records, invoices, and supporting materials in accordance with applicable government-contract requirements and internal policies.
  • Support invoice preparation, review, submission, and payment-status tracking.
  • Perform accounts payable and accounts receivable support using QuickBooks Online and Rippling while following compliant accounting practices.
  • Maintain accounting records, general ledger support, job-cost data, labor allocations, and documentation required for audit readiness.
  • Reconcile timekeeping, payroll, and accounting records, identifying discrepancies and coordinating corrections as needed.
  • Support payroll activities, including timecard reviews, employee changes, payroll reporting, and document retention.
  • Coordinate with project managers and employees to collect labor information, expenses, deliverables, and other documentation required for invoicing and contract administration.
  • Organize and archive contract documentation and support customer portal administration, document submissions, reporting uploads, and related requirements.
  • Assist with proposal administration by collecting cost and pricing information, maintaining labor-rate inputs, and organizing proposal files.
  • Coordinate employee onboarding and offboarding requirements, including document collection, employment verification, background checks, I-9 processing, and system access.
  • Support benefits administration, employee changes, policy acknowledgments, required training, and HR compliance tracking.
  • Maintain accurate and confidential personnel, financial, and contract records while supporting broader administrative priorities.

  Requirements:

  • At least 1 year of experience maintaining business financial records, with experience in invoicing, accounts payable, accounts receivable, timekeeping, payroll support, or financial administration strongly preferred.
  • At least 2 years of experience supporting U.S. government contracting in accounting, finance, HR administration, contract administration, or compliance for prime or subcontract environments.
  • Experience with DCAA-compliant accounting or financial processes and an understanding of documentation and audit-readiness requirements.
  • Proficiency with QuickBooks Online, Rippling, Microsoft Office, and Google Workspace; experience with comparable accounting, payroll, or HRIS platforms may also be relevant.
  • Experience supporting employee onboarding and offboarding, benefits administration, personnel records, timekeeping, payroll processes, or related HR administration.
  • Strong attention to detail and organizational skills, with the ability to manage multiple priorities and meet deadlines without sacrificing accuracy.
  • Strong written and verbal communication skills and the ability to collaborate effectively in a remote environment.
  • Ability to work independently, take initiative, and maintain reliable follow-through with limited day-to-day supervision.
  • Demonstrated discretion when handling confidential financial, employee, and contract information.
  • Comfortable communicating with internal teams, clients, vendors, project managers, and stakeholders connected to government contracts.
  • Eagerness to learn and contribute within a dynamic, growing organization supporting U.S. government customers.

  Benefits:

  • Remote work within the United States.
  • Full-time employment opportunity.
  • Compensation commensurate with experience.
  • Exposure to U.S. government contracting, financial compliance, and DCAA-related processes.
  • Opportunity to develop skills across finance, accounting, contract administration, and HR operations.
  • Hands-on experience with QuickBooks Online, Rippling, and related business systems.
  • Collaborative, deadline-driven environment with opportunities to work across multiple business functions.