Field Events Lead

Accountabilities

• • Event portfolio ownership: Own the conference and event calendar, determining participation, sponsorship levels, event presence, priorities, and timelines across the portfolio.
  • Budget management: Establish, manage, track, and report against annual event budgets, monitoring spending and registrations for individual events and maintaining strong financial discipline.
  • Conference execution: Plan and deliver conferences and field events end to end, including sponsorships, contracts, booth logistics, shipping, drayage, staffing, technology, and on-site execution.
  • Sponsorship management: Identify and scope sponsorship opportunities, negotiate agreements, coordinate contracts and documentation, and manage sponsorship execution from beginning to end.
  • Booth & vendor logistics: Direct booth design and construction vendors, manage shipping and assembly, coordinate AV and technology requirements, and oversee booth staffing and related event activities.
  • Venue & travel coordination: Manage site selection for conferences, roundtables, executive meetings, and other events, presenting recommendations to marketing leadership and coordinating hotels and room assignments for attendees, speakers, and advisors.
  • Vendor partnerships: Manage vendor and agency relationships, including contracts, statements of work, required documentation, signatures, deliverables, and execution. Collaborate with internal counsel when needed.
  • Executive & sales events: Plan and execute executive meetings, sales meetings, roundtables, webinars, client dinners, KOL engagements, and other bespoke events.
  • Post-event reporting: Coordinate lead capture, post-event surveys, debriefs, reporting, follow-up actions, and the organization of event assets and materials.
  • Cross-functional coordination: Partner with sales, executive leadership, product, clinical, operations, and marketing stakeholders to ensure events are aligned, prepared, and commercially relevant.
  • Project management: Track event projects, deadlines, assets, vendors, and deliverables using tools such as ClickUp and SharePoint while keeping documentation current and accessible.
  • Brand & organizational standards: Maintain strong knowledge of products and services and represent organizational values, customer service standards, policies, and professional expectations throughout all event activities.

  Requirements

  • Experience: At least 6 years of professional experience in conference and event management, field marketing, sponsorship management, or a closely related discipline, with demonstrated ownership of event budgets.
  • Education: Bachelor’s degree required, or an equivalent combination of education and professional experience.
  • End-to-end event expertise: Proven track record planning and executing conferences and field events across budgeting, sponsorships, booth logistics, vendor coordination, and on-site delivery.
  • Contract & vendor management: Demonstrated experience negotiating and managing sponsorship and vendor contracts, including working with agencies, booth partners, and other external providers.
  • Executive events: Experience organizing executive-level meetings, large group events, conferences, and customer-facing experiences.
  • Market & industry experience: Experience in B2B market research is required; SaaS, healthcare, or cardiology/medical device experience is strongly preferred.
  • RFP expertise: Demonstrated experience managing request-for-proposal processes and evaluating event or vendor options.
  • Marketing production: Experience producing executive conferences and supporting digital, print, multimedia, video, and other event-related promotional materials.
  • Technology: Familiarity with project and team management platforms such as ClickUp, Smartsheet, Monday, Asana, Microsoft Project, or Salesforce; proficiency with Microsoft Office, DocuSign, Slack, and Microsoft Teams is a strong plus.
  • Sales programs: Experience with sales incentive programs is beneficial.
  • Public relations: Professional public relations experience is required.
  • Leadership & influence: Strong management and relationship-building skills, particularly when managing vendor partnerships and booth partners.
  • Organization: Exceptional organizational and time-management skills, with the ability to manage multiple events, budgets, stakeholders, and deadlines simultaneously.
  • Communication: Excellent interpersonal and communication skills, including the ability to influence and collaborate with stakeholders at all levels, including executive leadership and sales teams.
  • Adaptability: Comfortable working independently, managing ambiguity, solving problems quickly, and moving between strategic planning and detailed event logistics.
  • Certification: A project management or events certification such as CMP or PMP is a plus.
  • Remote readiness: Must maintain a dedicated and private home office, reliable high-speed internet, and professional working conditions suitable for remote collaboration.
  • Location & travel: Must reside and work within the contiguous United States, be legally authorized to work in the U.S., and be available for up to 25% domestic travel, with potential future international travel, for conferences, trade shows, and customer meetings.
  • Part-time commitment: This is a part-time position targeting approximately 20 hours per week.

  Benefits

  • Hourly compensation: Target compensation of $45–$55 per hour, based on experience and qualifications.
  • Remote flexibility: Fully remote position with a flexible home-based work environment.
  • Part-time schedule: Approximately 20 hours per week, providing flexibility while supporting a meaningful event portfolio.
  • Healthcare: Eligible full-time employees receive health and prescription coverage, dental, and vision benefits; eligibility for benefits may vary based on employment status.
  • Financial benefits: 401(k) retirement savings plan.
  • Insurance: Long-term disability, short-term disability, and AD&D coverage.
  • Flexible spending: Flexible Spending Account and Healthcare Savings Account options.
  • Additional coverage: Hospital indemnity, critical illness, and accident coverage.
  • Employee support: Employee Assistance Program and financial wellness resources.
  • Paid time off: Paid time off and other applicable company benefits.
  • Professional development: Opportunity to work with senior leaders and cross-functional teams while contributing to high-visibility conferences and commercial events.
  • Travel exposure: Opportunities to attend and manage conferences, trade shows, customer meetings, executive events, and other industry gatherings.