Executive Producer - Temporary

About the Role

Deeplocal is looking for an Executive Producer who is passionate about creative excellence to deliver complex, highly technical experiential projects for some of the most loved brands in the world. This is a temporary position with the potential for future permanent opportunities.

While this position is responsible for the fiscal health of projects, and effectively managing and communicating with the Deeplocal team and our clients, we are looking for more than project management skills. The ideal candidate for this position wants to be a critical part of the creative process—by both empowering a multidisciplinary team to do brilliant work and by personally contributing and driving creative concepts and production execution decisions around those concepts. They are a leader and smart problem-solver who can break down, simplify, and solve complex problems. They see the hidden risks and account for them early on in a project.

Ideal applicants will come into the position with their own freelance and vendor relationships. Deeplocal has an in-house creative, technical, and production team, but we draw upon external specialists when necessary; Executive Producers are responsible for finding and contracting outstanding partners quickly.

This position is based in Pittsburgh, but we are open to remote candidates. Travel is required, as needed.

Key Responsibilities

• Client Communication
  • Production Meetings - Running client meetings during a production and bringing in appropriate leads as needed.
  • Primary point of contact - Clearly communicate budget estimates, scopes of work, timelines, roles and responsibilities, and project status to clients; ensure that all of their requests are addressed quickly and responsibly.
• Production: High-Level
  • Defining and Managing Deliverables - Work in tandem with Technical and Creative Leads to define project deliverables to be used in scopes of work. Vet deliverables with all stakeholders. Manage the creative and production process through execution.
  • Developing Budgets - Partner with the Director of Technical Strategy to develop robust, complete budgets that will be used for project health tracking. Vet project budgets with team leads before submitting for stakeholder review and approval.
  • Project Scheduling and Timeline - Develop production schedules and staff plans that guide projects. Thoroughly understand creative concepts and executional strategies to create smart resourcing plans that lead to creative excellence and fiscal project health. Vet the schedule with stakeholders, and regularly communicate changes and updates to team members.
  • Creative, Technical, and Logistical Awareness - Understanding our team’s creative, design, technical, and logistical challenges across mediums. Communicate project status, needs, and challenges to clients and internal leads to reach joint consensus on appropriate next steps.
  • Project Team Oversight - Run team meetings (including detailed note taking), facilitate communication between team members, resolve disputes, and escalate issues when necessary.
• Production: Details
  • Writing SOWs - Write and present scopes of work, incremental project proposals, and change orders for client projects.
  • Sourcing - Source necessary materials for productions where appropriate.
  • Project Health / Budget Management - Track team member hours and project hard costs, and report monthly to Finance and Director of Production. Manage external costs; reconcile project costs against budgets and work with Deeplocal’s finance team to appropriately recognize revenue.
  • Vendor and Freelancer Management - Source, contract, and manage external vendors and freelancers as needed.