Executive Operations Manager, CEO Office

Accountabilities

• • Manage the CEO's calendar, meetings, calls, travel, and competing priorities, ensuring time is aligned with strategic objectives and advising on opportunities to engage, delegate, or adjust priorities.
  • Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, entry requirements, country-team coordination, and last-minute itinerary changes.
  • Prepare briefing materials, background research, talking points, agendas, pre-reads, and other executive materials to ensure the CEO is well prepared for important internal and external engagements.
  • Track the CEO's objectives and priorities through regular OKR monitoring, time audits, and weekly schedule and priority reviews.
  • Manage expense tracking and monthly expense reporting, while coordinating communications and logistics with internal teams, external partners, and other stakeholders.
  • Own logistics, scheduling, communications, and documentation for quarterly Board and committee meetings, including agendas, presentations, meeting materials, and follow-up activities.
  • Partner with legal and senior leadership stakeholders on Board administration and governance processes, including records, resolutions, compliance requirements, composition planning, succession, and new-member onboarding.
  • Strengthen Board engagement between meetings by improving communication cadence, tracking follow-ups, and supporting deeper relationships between Board members and executive leadership.
  • Design and coordinate an alumni network that keeps former employees connected as advocates, partners, and potential supporters.
  • Conduct research and analysis for strategic initiatives and provide project management support for special projects, including stakeholder coordination, meeting materials, communications, and event logistics.
  • Plan and execute internal meetings and external convenings across domestic and international locations.
  • Apply AI tools and other technologies thoughtfully to improve efficiency, research, organization, and the quality of executive operations.

  Requirements

  • Bachelor's degree combined with 5–7 years of relevant professional experience, including demonstrated experience supporting senior executives.
  • Proven ability to work independently, anticipate executive needs, exercise sound judgment, and own complex workstreams from start to finish with minimal supervision.
  • Experience supporting Boards, governance activities, senior stakeholder engagement, or similarly high-level organizational relationships is strongly preferred.
  • Exceptional written communication skills, with the ability to produce polished executive briefings, talking points, presentations, and other high-stakes materials.
  • Strong organizational and project management skills, with the ability to coordinate multiple complex initiatives and stakeholders simultaneously while maintaining close attention to detail.
  • Demonstrated discretion and sound judgment when handling confidential information, sensitive communications, and senior-level relationships.
  • Excellent interpersonal and communication skills, with the ability to work effectively across professional, cultural, and geographic boundaries, including with highly senior external counterparts.
  • Highly resourceful, proactive, motivated, and comfortable operating in a fast-paced, decentralized, and globally distributed environment.
  • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; experience with Smartsheet and Box is a plus.
  • Strong proficiency with AI tools and a willingness to use them to improve productivity, research, and work quality.
  • Previous experience working remotely with decentralized teams or supporting international/country-based operations is highly desirable.
  • Strong alignment with a mission-driven organizational environment, with the ability to represent the organization professionally and build trusted relationships internally and externally.

  Benefits

  • Opportunity to work closely with executive leadership and gain broad exposure to organizational strategy and senior-level decision-making.
  • High-impact role spanning executive operations, Board governance, strategic projects, and organizational improvement.
  • Exposure to international stakeholders, partnerships, and globally distributed teams.
  • Opportunity to contribute to initiatives with meaningful social and organizational impact.
  • Remote and flexible working environment supporting collaboration across multiple locations.
  • Professional growth through close partnership with senior leadership and involvement in high-visibility strategic initiatives.