Executive Assistant to the President and Chief Operating Officer

Position Summary

We are seeking a highly skilled, proactive, and operationally minded Executive Assistant to support the President Chief Operating Officer (COO) and serve as a key connector across the executive leadership team. This role is designed for a strategic, detail‑oriented professional who will be responsible for creating order, driving operational excellence, and ensuring priorities remain aligned, timelines are met and team leaders stay on course. The ideal candidate thrives in a fast‑paced environment, has exceptional communication and organizational skills, and is equally comfortable handling high‑level executive projects and day‑to‑day administrative tasks. Approaches work with a hands-on mindset and a strong sense of ownership, regardless of scope or complexity.

Executive Support & Operational Leadership

• Serve as the primary partner to the President and COO, anticipating needs, managing priorities, and ensuring seamless day‑to‑day operations.
• Drive follow‑through on decisions, action items, and projects to ensure clarity, accountability, and timely execution.
• Can act as an extension of the President and COO in meetings and communications for coordination across teams.

Presentation Development & Communication

• Create high‑quality presentations, reports, executive team and board‑level materials that clearly communicate complex information. PowerPoint and Excel at a minimum.
• Draft executive communications, talking points, and internal updates as needed.

Calendar, Travel & Logistics Management

• Manage complex, dynamic calendars and prioritize scheduling needs for the President and COO.
• Coordinate travel itineraries, accommodations, and detailed briefings to ensure smooth logistics.
• Plan and execute internal and external meetings, events, and engagements.

Administrative Excellence

• Oversee traditional executive administrative activities, including expense reports, document management, and contract routing.
• Serve as the point of contact for internal and external partners on behalf of the CPO.
• Continuously refine and improve administrative and operational processes.

Qualifications

• Bachelor’s degree or equivalent skill based experience.
• 7+ years of experience supporting senior executives.
• Exceptional organization, project management, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
• Strong judgment, discretion, and the ability to handle confidential information. This cannot be overstated.
• Excellent written and verbal communication skills.
• Proven ability to work both stra