Harborglobal

Executive Assistant

operationsfull-timeRemote, United States

SALARY

Not listed

WORK TYPE

remote

JOB TYPE

full-time

INDUSTRY

general

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About the role

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant.&nbsp;&nbsp;

This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful.&nbsp; This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.&nbsp;&nbsp;

This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone&nbsp;located&nbsp;in Eastern Standard Time (EST), East Coast preferred, in the United States. &nbsp;

<hr>

<h4>Key Responsibilities:&nbsp;&nbsp;</h4>

Executive Support:&nbsp;&nbsp;&nbsp;

<ul>

<li>Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives&nbsp;</li>

<li>Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.&nbsp;</li>

<li>Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.&nbsp;</li>

<li>Manage complex calendars and scheduling across multiple executives, geographies, and time zones.&nbsp;</li>

<li>Coordinate domestic and international travel, including complex itineraries and last-minute changes.&nbsp;</li>

<li>Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.&nbsp;</li>

<li>Manage expense reporting and administrative documentation&nbsp;&nbsp;</li>

<li>Draft correspondence and internal communications&nbsp;&nbsp;</li>

</ul>

Strategic Partnership:&nbsp;&nbsp;

<ul>

<li>Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands&nbsp;&nbsp;</li>

<li>Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders&nbsp;</li>

<li>Support planning and tracking of key initiatives and business objectives&nbsp;&nbsp;</li>

<li>Help prepare leaders for meetings and client engagements&nbsp;&nbsp;</li>

<li>Maintain visibility into strategic priorities and ensure follow-through on action items&nbsp;&nbsp;</li>

<li>Serve as a discreet and highly confidential gatekeeper&nbsp;&nbsp;</li>

</ul>

Cross-Functional Coordination:&nbsp;&nbsp;

<ul>

<li>Interface with senior stakeholders across the UK, US, and global teams&nbsp;&nbsp;</li>

<li>Help drive operational alignment between leadership and execution teams&nbsp;&nbsp;</li>

<li>Support special projects and transformation initiatives as required&nbsp;&nbsp;</li>

</ul>

<h4>Experience &amp; Qualifications:&nbsp;&nbsp;</h4>

<ul>

<li>Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment&nbsp;&nbsp;</li>

<li>5+ years of progressive executive support experience, including direct support of C-suite or senior executives.&nbsp;</li>

<li>Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.&nbsp;&nbsp;</li>

<li>Experience simultaneously supporting multiple senior executives strongly preferred.&nbsp;&nbsp;</li>

<li>Experience in a PE-backed, global, or rapidly scaling organization is advantageous.&nbsp;&nbsp;</li>

<li>Proven ability to operate independently with sound judgment and limited day-to-day direction.&nbsp;&nbsp;</li>

<li>Demonstrated discretion handling highly confidential and sensitive information.&nbsp;&nbsp;</li>

<li>Strong executive presence and ability to interact credibly with senior internal and external stakeholders.&nbsp;</li>

</ul>

Skills &amp; Attributes:&nbsp;&nbsp;

<ul>

<li>Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.&nbsp;</li>

<li>Highly organized with exceptional attention to detail&nbsp;&nbsp;</li>

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