Events Coordinator

You will:

• Plan and execute a high volume of client, prospect, partner, and internal events across multiple markets and industries.
• Coordinate all aspects of event logistics from concept through post-event follow-up, ensuring seamless execution and exceptional attendee experiences.
• Manage calendars, timelines, budgets, and project plans for multiple concurrent events with competing priorities.
• Support a mix of event formats including executive dinners, roundtables, networking receptions, hosted experiences, webinars, partner activations, and large-scale industry conferences.
• Own end-to-end logistics for industry conferences and trade shows, including sponsorship activations, exhibitor coordination, attendee management, shipping, branded materials, registrations, and onsite execution.
• Serve as the primary operational point of contact for conference organizers, venues, agencies, and external partners.
• Ensure all deadlines, compliance requirements, exhibitor deliverables, and operational milestones are completed on time.
• Partner closely with Marketing, Sales, Partnerships, Executive Leadership, and external vendors to align event objectives, attendee strategy, and execution plans.
• Coordinate attendee lists, invitations, agendas, presentations, executive schedules, and post-event follow-up activities.
• Support lead capture, reporting, and post-event analysis in partnership with Sales and Marketing Operations teams.
• Source and negotiate with venues, caterers, transportation providers, production teams, and event vendors to ensure high-quality and cost-effective execution.
• Track budgets, invoices, contracts, and event-related expenses while maintaining organized operational records and documentation.
• Develop detailed run-of-show documents, operational checklists, and contingency plans to support seamless event execution.
• Travel as needed to support onsite execution of conferences, client events, and hosted experiences.
• Track event KPIs, attendee engagement, and post-event feedback to support continuous improvement and operational excellence.

You have:

• 5+ years of experience coordinating high-volume corporate events, client events, executive experiences, and industry conferences.
• Proven experience managing end-to-end conference logistics and multiple event calendars simultaneously.
• Exceptional organizational and project management skills.