Document Control Specialist (Contract)

Position Description

The Document Control Specialist supports the execution of document management activities for Oklo’s internal processes and EPC construction projects under the supervision of senior document control or project management personnel. This role is responsible for following processes that ensure Oklo/project documents are accurate, traceable, and compliant; documentation may cover a range of activities, including engineering, procurement, construction, commissioning, turnover, and recordkeeping.

The Document Control Specialist ensures documents are properly received, logged, reviewed, distributed, revised, retained, and transmitted in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, and other applicable regulatory requirements.

Success in this role requires strong attention to detail, organizational discipline, customer-service outlook, sound judgment, the ability to follow established processes while identifying areas for improvement, and the willingness to work within a team to achieve shared objectives.

Please note this is a contract position that has the potential to covert to a permanent position after 6 months based on hiring needs and performance.

Specific responsibilities may include:

• Support the day-to-day administration of document control processes using approved document management systems such as SharePoint, InEight Document, Bluebeam Revu, Procore, M-Files, or similar platforms.
• Manage the full document lifecycle for incoming and outgoing project deliverables, including both Oklo-generated and vendor-generated documents and records, including the sending/receipt of transmittals.
• Maintain master document register metadata to ensure traceability to final records.
• Ensure current revisions are available to relevant stakeholders and that superseded/obsolete documents are properly controlled and archived.
• Support the controlled review of design deliverables and other project documents, including distribution, tracking of comments/deadlines, and supporting comment resolution activities.
• Enforce document control procedures, to include naming and numbering, metadata requirements, and review workflows; verify document submissions and coordinate with stakeholders to resolve nonconforming submissions.
• Support management-of-change activities by ensuring associated document revisions are properly tracked, distributed, archived, and retained.
• Support the incorporation and tracking of field markups, redlines, as-builts, and final record documentation.
• Assist with the verification and organization of project turnover packages and final project records for commissioning, operations, and long-term records retention.
• Support quality assurance audits, surveillances, and assessments by locating and providing requested documentation.
• Provide first-line support to personnel regarding document control workflows, systems, and requirements.
• Maintain confidentiality and security of sensitive/proprietary and export-controlled information (ECI) in accordance with company and regulatory requirements.
• Identify and escalate document-control risks, workflow bottlenecks, or compliance concerns that may impact project execution milestones or introduce latent errors.

Minimum Qualifications:

• Associate’s degree or equivalent education
• 3 years of relevant document control experience
• Proficiency with common business/collaboration software tools, including Microsoft Office/Teams, Google Workspace, Adobe Acrobat