Court Services Specialist

Job Summary

The Court Services Specialist is an integral member of the litigation docket team, primarily responsible for managing the filing and docketing of court-related documents. This position supports the firm's attorneys and professional staff by ensuring that all legal documents are handled with the utmost precision and adherence to court deadlines.

The Specialist works closely with docket staff and legal teams to review court filings, monitor rules and procedures, and update the docket database with relevant information. The Specialist also provides comprehensive administrative and filing support, assists in departmental initiatives, special projects, and handles a variety of docketing and calendaring tasks.

Job Responsibilities

• Assist docket department and case teams with service and filing of court documents in Federal, State and Appellate Courts.
• Handle the filing of legal documents with various courts and agencies, including pleadings, motions, and other court submissions. Ensure compliance with all court rules and procedures for document submission.
• Coordinate with the docket team to maintain and update the firm's docket system to keep track of court deadlines, hearing dates, and filing schedules. Ensure all deadlines are met by coordinating with the legal team.
• Act as a point of contact with court clerks/administrative offices to confirm rules and procedures and facilitate the efficient processing and retrieval of documents.
• Review documents to ensure compliance with local rules.
• Organize and maintain electronic and physical files in accordance with the firm's document management procedures and confidentiality standards.
• Provide assistance to attorneys and case teams with gathering information related to case filings and courtroom procedures as needed.
• Assist with general office duties including data entry, managing correspondence, and providing information to case teams about case status and court procedures.
• Research and/or monitor cases with the use of various online resources and provide court filing and service information.
• Respond promptly and professionally to information requests from attorneys and professional staff regarding docketed dates, agency and court rules and procedures.
• Generate calendar reports and queries for case teams based upon standard procedures and generate custom docket reports and queries as requested and directed.
• Assist with other projects as assigned or requested.

Knowledge, Skills and Abilities

• Previous experience in a law firm or legal department, particularly in a role involving court filings and/or docket management, is strongly preferred.
• Strong familiarity with litigation filing procedures.
• General working knowledge of state and federal court procedure, and ability to navigate jurisdictional bodies of rules and procedures as needed.
• Proficiency in utilizing docketing software (i.e., CompuLaw, CourtAlert) for calendaring and reporting is preferred.
• Knowledge of various court websites, docket searching and document retrieval databases (PACER, Lexis/Nexis, Westlaw, File & Serve Express etc.).
• Strong knowledge of federal and state e-filing procedures and technologies.