City Coordinator - Austin

Event Operations & Logistics

• Keep day-to-day event operations running smoothly, including printing materials and ensuring everything is stocked, organized, and event-ready
• Finalize event details and prepare materials ahead of live experiences

Event Support & Guest Experience

• Support live events with check-ins, room setup, vendor coordination, and real-time troubleshooting
• Serve as a polished, welcoming presence for guests from arrival through wrap-up
• Learn and apply Base's standards for event excellence and guest experience

Deliveries & Local Errands

• Handle timely pickups and drop-offs of supplies, signage, and event materials
• Serve as a point of connection between venues, vendors, restaurants, and the Base team

Community & Venue Collaboration

• Build relationships with local Austin venues, restaurants, and collaborators
• Contribute ideas to how we host events and elevate the guest experience

Required Experience

• 1+ year of experience in an administrative-heavy role, hospitality, event coordination/planning, or a similar fast-paced environment
• No formal event background required; training on event execution and guest experience will be provided

Key Qualities

• Highly organized, detail-driven, and able to manage multiple moving pieces at once
• Comfortable adapting to change and solving problems in real time
• Personable and professional, with the ability to represent Base confidently in guest-facing and vendor-facing settings
• A self-starter who anticipates needs, follows through, and stays ahead of tasks
• Strong contingency planning skills and comfort navigating last-minute changes
• Schedule flexibility, including weekday support and evening and weekend events
• Creative and collaborative, with interest in improving how events are executed

Requirements

• Reliable transportation and the ability to travel throughout Austin for events, errands, and deliveries
• Access to a computer