Chief of Staff & Director of Special Projects

About aiEDU

The AI Education Project (aiEDU) is a growing 501(c)(3) non-profit that creates equitable educational experiences to excite and empower learners everywhere with AI literacy. We educate students—especially those disproportionately impacted by artificial intelligence and automation—with the conceptual knowledge and skills they need to thrive as future workers, creators, consumers, and citizens. Join us to make a difference in education and help shape a brighter future for today's and tomorrow's learners.

About the role:

The Chief of Staff to the CEO is a high-leverage, high-trust role critical to furthering aiEDU’s growth and impact. You will be the CEO’s closest thought partner and force multiplier—extending his reach, sharpening his voice, and owning the work that shapes how aiEDU shows up to the world.

This is a deliberately blended role built for a communicator with the instincts of an operator. You write with range and precision and can think in another leader's voice. You read people, rooms, and stakeholders accurately, and you handle sensitive situations with discretion. And you work well with ambiguity, moving from a half-formed idea to a shipped result without waiting for each step to be handed to you.

You'll also own aiEDU's communications and marketing function, act as a proxy for the CEO across high-stakes relationships, and lead ambiguous special projects that don't yet belong to any single team. The through-line here is judgment: knowing what the CEO would say, what a stakeholder needs to hear, which fire to put out first, and when to act without being asked.

Role Details

• Location: This full-time, exempt position can be done on a flexible schedule remotely from anywhere in the U.S. with access to high speed internet, with a preference for someone who can work PST hours. The candidate should be comfortable and equipped to work efficiently in a remote work environment. Up to 40% travel within the U.S. will be required for this role.
• Compensation: The baseline compensation range for this role is $150,000-$175,000 depending on experience.
• Benefits: We offer a comprehensive benefits package, including full health, dental, and vision for you and any dependents, plus life insurance, short-term and long-term disability insurance, flexible work hours and location, flexible paid time off, paid parental leave, a generous annual stipend for home office expenses and professional development, and a 401k match of 4% vested immediately.
• Start date: We’d like a candidate to start as soon as possible after receiving an offer, though there is some flexibility.

Your Responsibilities:

Office of the CEO Management

• Run the office of the CEO, coordinating the CEO's focus and priorities in alignment with organizational needs
• Provide strategic external communications support — triage incoming communications, draft responses, and ensure timely follow up
• Field and triage meeting requests on behalf of the CEO, taking meetings independently where appropriate and preparing briefings and materials for high-stakes engagements
• Act as a proxy for the CEO in decision-making and follow-ups, owning next steps and making sure nothing falls through the cracks
• Partner with the CEO's EA on scheduling, travel, expenses and inbox management, and optimize travel time for maximum relationship-building across external partners, programs teams, and funders