Business Operations Associate

Accountabilities

• • Manage contracts, subcontracts, statements of work, amendments, signatures, and repository updates, including tracking renewals, key dates, and deliverables.
  • Monitor state registrations, certifications, insurance renewals, and vendor onboarding requirements, proactively flagging upcoming deadlines and potential issues.
  • Support proposal and RFP submissions by assembling required forms, attachments, documentation, and compliance checklists.
  • Coordinate hiring operations, including interview scheduling, candidate communications, applicant records, onboarding, and offboarding logistics.
  • Plan and coordinate logistics for convenings, cohort sessions, team retreats, and client meetings, including venues, accommodations, catering, materials, and on-site support.
  • Maintain project trackers, internal dashboards, and action-item follow-ups to ensure priorities progress across teams without repeated reminders.
  • Prepare polished decks, memos, spreadsheets, and other internal or client-facing materials.
  • Leverage AI tools to improve efficiency, strengthen recurring processes, and produce high-quality drafts while applying sound judgment and verification.
  • Partner directly with leadership on special projects and evolving organizational priorities.

  Requirements

  • Bachelor’s degree and/or 3–5 years of experience in operations, business administration, project coordination, or a related field.
  • Demonstrated ability to take ownership of tasks and consistently bring work through to a complete, high-quality outcome.
  • Exceptional organizational skills and attention to detail, particularly when managing documents, dates, numbers, and multiple workflows.
  • Proactive, self-directed mindset with the ability to identify what needs to happen and act without waiting for instructions.
  • Strong accountability, judgment, prioritization, and time-management skills in a fast-paced and changing environment.
  • Excellent written communication skills and the ability to produce clear, polished first drafts.
  • Ability to handle confidential personnel, client, and organizational information with discretion.
  • Regular experience using AI tools to improve productivity and strengthen work quality, with the judgment to validate outputs when necessary.
  • Proficiency with PowerPoint, Excel, and Google Workspace.
  • Experience with contract administration, compliance tracking, or vendor coordination is preferred.
  • Familiarity with the K–12 education landscape is a plus.
  • Strong collaboration skills and the ability to work effectively with leadership and cross-functional teams.

  Benefits

  • Competitive salary of $65,000–$80,000, depending on prior experience.
  • Comprehensive benefits package.
  • Fully remote work environment.
  • Full-time employment opportunity.
  • Opportunities to work closely with organizational leadership and contribute to operational strategy.
  • Broad exposure to contracts, business development, hiring, events, compliance, and organizational operations.
  • Opportunities for professional growth within a growing organization.
  • Travel several times per year for team retreats, client convenings, and cohort events.