Billing Specialist

Overview

Reporting to the Billing Manager, the role of the Billing Specialist will be to manage the processing of client invoices and ensure timely cash collections to open bills. The main responsibilities for this role include managing monthly invoices and retainer billing and assisting partners and managers with statements of accounts and collections on overdue invoices. Must be highly organized and able to pay attention to details on Contracts / LOAs to ensure invoices are accurate each month.

What You'll Be Doing

• Process invoices and monthly retainers including applicable credit memos.
• Issue monthly customer statements to aid collection.
• Ensure that all billable expenses are properly invoiced and reconcile any discrepancies.
• Set up accrued revenue journal entries for invoices unable to post at month-end closes.
• Support Client Accounting Manager daily to ensure that all processes related to billing are done effectively and in a timely manner.
• Review and post all accounts receivable entries for both invoicing and credits memos.
• Update the customer master file with proper contact information.
• Apply customer payments to close out open invoices.
• Support Senior Accountant when needed to ensure that all daily collections are processed and posted properly for commissions due.
• Prepare any reporting requirements and ad-hoc projects as needed.

What makes you qualified

• 3+ years of billing experience.
• Public Relations or Legal / Law Firm related billing experience is required.
• Good communication skills.
• Experience with basic accounting and data entry.
• Detail-oriented with a customer service approach and attitude to problem-solving.
• Proficient with Excel program.
• Ability to learn and adapt to new processes.
• Well organized with ability to prioritize.
• Bachelor’s degree in accounting / finance or related field.

What are the perks?

• 401(k) employer match: There is no time like the present to prepare for your future!
• Premium healthcare plans, including medical, dental and vision coverage: Your health comes first.
• Generous Paid Time Off (PTO) package, including birthday PTO: Take time to celebrate, recharge, and reset!
• Custom career opportunities: Choose your own adventure!

Our Core Values

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities.