Billing and Vendor Coordinator

About Bryant Park Consulting

Bryant Park Consulting is a leading Oracle | NetSuite consulting firm dedicated to helping businesses achieve their goals through successful ERP implementations and optimizations. We are a team of experienced consultants passionate about delivering exceptional client service and driving digital transformation. At Bryant Park Consulting, we foster a collaborative and supportive environment where our employees can thrive and grow professionally.

Role Overview

The Billing and Vendor Coordinator plays a critical operational role within the Finance & Accounting team at Bryant Park Consulting. This position serves as the central point of coordination between Sales, Operations, and Finance — responsible for reviewing and processing client and subcontractor Statements of Work (SOWs), maintaining accurate rate cards, and managing the end-to-end onboarding of both clients and vendors into the company’s financial systems. The ideal candidate is detail-oriented, organized, and comfortable working across multiple systems and stakeholders in a fast-paced professional services environment.

Roles & Responsibilities

Client Contracts & Onboarding:

• Review incoming client Statements of Work (SOWs) for accuracy, completeness, and alignment with agreed commercial terms prior to execution.
• Enter and maintain client rate cards in the company’s ERP system (NetSuite), ensuring billing rates are correctly mapped to project codes, service lines, and contract terms.
• Coordinate the full client onboarding process, including setting up client records, payment terms, billing schedules, and project structures in NetSuite.
• Partner with Sales and Account Management to ensure all contract details are accurately captured before work commences.
• Flag discrepancies, missing information, or non-standard terms to the Director of Finance & Accounting for review and resolution.
• Maintain an organized, up-to-date repository of executed client contracts and supporting documentation.