Associate Project Manager - Healthcare Advertising

Accountabilities:

• • Project planning and execution: Partner with Project Managers and Senior Project Managers to support basic project planning, execution, timelines, and deliverables while developing the ability to build actionable project plans.
  • Client and team coordination: Develop an understanding of client expectations and engagement guidelines, helping ensure projects remain aligned with agreed requirements and objectives.
  • Meeting management: Schedule and participate in internal kickoffs, reviews, status meetings, and regroup sessions; capture meeting notes, decisions, action items, and next steps.
  • Workflow management: Understand agency workflows and the responsibilities of different team members, review action orders for clarity, and help ensure projects move efficiently through each stage.
  • Quality assurance: Lead online project routing and monitor deliverables at each stage to help maintain quality, accuracy, and adherence to established processes.
  • Project tracking: Maintain daily project status information, monitor delivery dates, identify potential issues, and proactively communicate changes or risks.
  • Cross-functional communication: Maintain clear, timely, and positive communication across multiple departments through email, messaging, phone, and meetings.
  • Problem solving: Advocate for project teams while identifying alternative solutions and taking proactive steps to keep work on track.
  • Professional development: Build toward independently leading a set of accounts, contribute to Statement of Work reviews, research industry and operational practices, and identify and share opportunities for process improvement.
  • Collaboration: Support a team-oriented environment by building strong working relationships across functions and contributing to successful client outcomes.

  Requirements:

  • Education: Bachelor's degree required.
  • Experience: 0–2 years of experience in project management, project coordination, or a related coordinator role is preferred.
  • Healthcare and agency interest: Interest in learning project management within a healthcare advertising or agency environment; exposure to healthcare, pharmaceutical, life sciences, advertising, or marketing is beneficial.
  • Technical skills: Proficiency with Microsoft Office and the ability to learn project management and workflow tools quickly.
  • Organization: Strong time-management skills, attention to detail, and the ability to manage multiple priorities and deadlines simultaneously.
  • Communication: Proactive, positive, and professional communication skills, with the ability to collaborate effectively with colleagues across different departments.
  • Learning mindset: Eagerness to learn agency project management processes, client expectations, industry practices, and new operational approaches.
  • Problem solving: Ability to identify potential issues, propose practical alternatives, and help keep projects moving forward.
  • Teamwork: Comfortable working collaboratively in a fast-paced, multi-disciplinary environment.
  • Flexibility: Willingness to travel domestically and/or internationally, including occasional overnight stays, when required.

  Benefits:

  • Base salary: $53,500–$66,900 USD, with compensation determined by factors such as skills, experience, training, certifications, and business needs.
  • Annual bonus: Eligibility for a discretionary annual bonus.
  • Healthcare: Health insurance coverage.
  • Retirement: Retirement savings benefits.
  • Insurance: Life insurance and disability benefits.
  • Paid time off: Paid sick leave and vacation.
  • Parental support: Paid parental leave.
  • Career development: Opportunities to grow into project leadership responsibilities and expand expertise in healthcare advertising and agency operations.
  • Collaborative environment: Work alongside multidisciplinary teams on healthcare communications and advertising projects with meaningful client impact.
  • Remote work: Remote position based in the United States.
  • Growth opportunities: Exposure to project planning, client communication, workflow management, SOW development, and industry best practices.