Associate Director, Project Management

Accountabilities:

• • Lead, train, manage, and mentor Project Managers and Senior Project Managers, including contributing to performance assessments and professional development.
  • Support the recruitment process for Project Management talent and contribute to the development, review, and implementation of functional policies, SOPs, and governing documents.
  • Plan and implement client service delivery initiatives while supporting the ongoing development of client portfolios and integrated biometrics programs.
  • Facilitate cross-functional project planning, defining tasks and deliverables, assessing resource requirements, and optimizing resource utilization.
  • Oversee project plans, progress tracking, status reporting, and periodic review meetings to ensure projects remain aligned with established timelines, budgets, quality standards, and requirements.
  • Proactively identify project risks, resource constraints, performance issues, planning gaps, and external factors that could affect delivery, working with functional leaders to implement corrective actions.
  • Manage clinical research projects involving data management, statistics, medical writing, subject randomization and drug supply management, data monitoring and adjudication committees, and regulatory submissions.
  • Define project scopes, estimate budgets, and develop cross-functional work plans covering resources, deliverables, timelines, quality expectations, and financial requirements.
  • Lead Phase I–IV clinical trial project management activities in accordance with applicable ICH guidelines and FDA, Health Canada, EMA, and other regulatory requirements.
  • Lead multidisciplinary project teams through planning, implementation, execution, and reporting while coordinating activities among sponsors, internal functions, and external vendors.
  • Monitor project financial performance, including budgets, expenses, resource utilization, and hours spent, escalating significant deviations and risks to leadership.
  • Prepare and present accurate project status updates to internal and external stakeholders, facilitate meetings, document decisions and action items, and ensure timely follow-up.
  • Facilitate problem-solving and conflict resolution across project teams and stakeholders.
  • Conduct lessons-learned sessions to identify improvements and strengthen future project delivery.
  • Participate in staff performance evaluations for team members working on assigned projects.
  • Contribute to Requests for Information (RFIs), Requests for Proposals (RFPs), scope and budget development, and contract administration when required.
  • When needed, support clinical trial planning, management, and site monitoring activities from study initiation through closeout.

  Requirements:

  • Bachelor’s or Master’s degree in Life Sciences, Health Sciences, or a related field.
  • 12+ years of experience in clinical research and development within a pharmaceutical, biotechnology, or contract research environment.
  • Demonstrated line management experience with a strong track record of developing and leading professionals.
  • Strong understanding of cross-functional clinical development processes, including clinical operations, statistics, data management, subject randomization and drug supply management, data monitoring and adjudication committees, regulatory affairs, and medical writing.
  • Solid knowledge of ICH guidelines and applicable FDA, Health Canada, EMA, and other regulatory requirements.
  • Proven ability to define project scopes, develop budgets, manage resources, monitor hours against budgets, and deliver key milestones within established timelines.
  • Strong leadership capabilities, including setting objectives, allocating resources, managing performance, and driving teams toward successful outcomes.
  • Excellent written and verbal communication skills, with demonstrated strength in negotiation, stakeholder management, and presentations.
  • Strong analytical and problem-solving capabilities, including the ability to facilitate conflict resolution and address complex project challenges.
  • Excellent organizational and project management skills, with the ability to manage multiple priorities and stakeholders in a complex clinical research environment.
  • Experience as a clinical trial monitor, including trial initiation, monitoring, and closeout, is considered an asset.
  • Client-focused, collaborative, and adaptable approach with the confidence to work effectively with senior internal and external stakeholders.

  Benefits:

  • Estimated salary range of $170,000–$220,000 per year.
  • Performance-based bonus opportunity.
  • Medical, dental, and vision coverage.
  • Life and accidental death & dismemberment (AD&D) insurance.
  • Short-term and long-term disability coverage.
  • Pension plan.
  • Generous paid time off and sick leave.
  • Tuition reimbursement.
  • Fitness reimbursement.
  • Employee Assistance Program (EAP).
  • Remote work-from-home opportunity anywhere in Canada in accordance with the applicable work-from-home policy.
  • Opportunities for professional growth and development.
  • Commitment to an inclusive workplace with accommodations available throughout the recruitment and selection process for candidates with disabilities.